Accounts Payable

Job Title: Accounts Payable Executive

Department: Finance & Accounting

Location: Sector 90, Noida.

Employment Type: Full-Time

Experience: 2-5 years

Job Summary

We are looking for a detail-oriented and organized Accounts Payable Executive to manage the company’s payable processes, including invoice processing, vendor payments, reconciliations, and maintaining accurate financial records. The ideal candidate should have strong accounting knowledge, excellent attention to detail, and the ability to manage multiple deadlines.

Key Responsibilities

• Receive, review, verify, and process vendor invoices accurately and in a timely manner.
• Match invoices with purchase orders, receipts, and supporting documentation.
• Ensure proper approval and coding of invoices before processing payments.
• Record vendor invoices and payment transactions in the accounting/ERP system.
• Prepare and process vendor payments according to approved payment schedules.
• Maintain accurate and up-to-date vendor account records.
• Perform regular vendor statement reconciliations and resolve discrepancies.
• Follow up with internal departments and vendors regarding invoice or payment issues.
• Monitor outstanding payables and ensure payments are made within agreed payment terms.
• Prepare Accounts Payable aging reports and other management reports.
• Assist with month-end and year-end closing activities related to accounts payable.
• Maintain proper documentation and records for invoices, payments, credit notes, and vendor correspondence.
• Support internal and external audits by providing required AP documentation.
• Ensure compliance with company accounting policies, internal controls, and applicable tax regulations.
• Identify opportunities to improve the efficiency and accuracy of the accounts payable process.

Required Skills & Qualifications

• Bachelor’s degree in Accounting, Finance, Commerce, or a related field.
• 2-5 years of experience in Accounts Payable or a similar accounting role.
• Good understanding of accounting principles and accounts payable processes.
• Proficiency in MS Excel and accounting/ERP software.
• Strong attention to detail and numerical accuracy.
• Good organizational and time-management skills.
• Strong communication and problem-solving abilities.
• Ability to handle confidential financial information professionally.
• Ability to work independently and meet payment and reporting deadlines.

Key Performance Indicators (KPIs)

• Timely and accurate processing of vendor invoices.
• Timely payment of approved invoices.
• Accuracy of vendor account reconciliations.
• Reduction in invoice discrepancies and duplicate payments.
• Timely completion of AP aging and month-end reports.
• Compliance with company payment policies and internal controls.
• Effective resolution of vendor queries and payment issues.

Preferred Qualifications

• Experience with ERP/accounting software such as Tally.
• Experience handling high-volume invoice processing.
• Knowledge of GST/TDS, and other applicable tax requirements.
• Experience with vendor reconciliation and payment processing.
• Strong Excel skills, including VLOOKUP/XLOOKUP, Pivot Tables, and basic formulas.