Process Coordinator

Process Coordinator / Executive Assistant

About the Company:

We are a fast-growing organization committed to excellence, innovation, and continuous improvement. Our team values ownership, integrity, collaboration, and professional growth. This role offers the opportunity to work closely with senior leadership, gain exposure to strategic decision-making, and build a rewarding long-term career.

Department: Administration

Reports To: Managing Director (MD)

Position OverviewWe are seeking a highly organized, proactive, and detail-oriented Process Coordinator / Executive Assistant to provide comprehensive support to the Managing Director. The ideal candidate will possess exceptional planning, coordination, communication, and problem-solving abilities, along with the discretion required to handle confidential information.

This role serves as a critical link between the MD and various stakeholders, ensuring seamless communication, efficient execution of priorities, and smooth day-to-day operations.

• Key ResponsibilitiesExecutive Support & CoordinationManage the MD's dynamic calendar, appointments, travel plans, meetings, and business schedules.
• Prepare agendas, presentations, reports, correspondence, and meeting documentation.
• Coordinate travel itineraries, accommodations, and logistics when required.
• Maintain records, documents, and confidential information with the highest level of discretion.
• Communication & Follow-UpAct as the primary point of coordination between the MD and internal/external stakeholders.
• Assess incoming requests, inquiries, and correspondence; determine priorities and ensure timely responses.
• Follow up on action items, projects, and commitments to ensure deadlines are met.
• Facilitate smooth communication across departments and maintain alignment on key initiatives.
• Meeting & Project ManagementSchedule and coordinate meetings, prepare agendas, and record meeting minutes.
• Track progress of ongoing projects and assignments.
• Compile, summarize, and present information to support effective decision-making by the MD.
• Ensure key deliverables are monitored and completed within agreed timelines.
• Administrative & Business SupportCreate, edit, and maintain reports, presentations, dashboards, and business communications.
• Conduct research and gather information on business matters as required.
• Prioritize multiple tasks and proactively resolve issues within the scope of responsibility.
• Support process improvements and administrative efficiency initiatives.
• Qualifications & ExperienceM.Com, B.Com, MBA, or equivalent qualification.
• Freshers with exceptional organizational and communication skills are welcome to apply.
• Prior experience in Executive Assistant, Administration, Coordination, or Operations roles will be an advantage.
• Strong proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and virtual collaboration tools.
• Comfortable working with digital systems, business software, and technology platforms.
• Required Skills & CompetenciesExcellent verbal and written communication skills in Gujarati, Hindi, and English.
• Outstanding follow-up and coordination abilities.
• Strong organizational and multitasking skills.
• Ability to prioritize effectively in a fast-paced environment.
• High level of professionalism, confidentiality, and integrity.
• Self-motivated and proactive approach to work.
• Strong analytical and problem-solving capabilities.
• Effective time management and attention to detail.
• Positive attitude with a collaborative mindset.
• What We OfferDirect exposure to senior leadership and strategic business operations.
• Significant learning and career development opportunities.
• A collaborative and professional work environment.
• Opportunity to take ownership and make a meaningful impact.
• Performance-driven growth and advancement prospects.
• Competitive compensation aligned with skills, experience, and potential.

If you are highly organized, enjoy coordinating multiple priorities, and thrive in a dynamic business environment, we would love to hear from you.