Senior Accountant

Senior Accounts Executive – Job Description

Industry: Interior Designing & Furniture Manufacturing

Department: Accounts & Finance

Designation: Senior Accounts Executive

Reports To: Director

Location: Industrial Area Phase 2, Panchkula

1. Job Purpose

The Senior Accounts Executive shall be responsible for managing day-to-day accounting operations, maintaining books of accounts, handling GST and statutory compliances, preparing financial reports, and coordinating with internal departments to ensure accurate and timely financial management of the Company.

2. Key ResponsibilitiesA. Accounting & Book Keeping

• Maintain accurate books of accounts.
• Record all financial transactions in the accounting system.
• Prepare and maintain:
• Sales Register
• Purchase Register
• Cash Book
• Bank Book
• Journal Entries
• General Ledger
• Debtors and Creditors Ledger
• Perform monthly and yearly account closing.

B. Accounts Receivable (Client Billing)

• Prepare client invoices as per:
• BOQ
• Work Orders
• Purchase Orders
• Project milestones
• Track receivables and outstanding payments.
• Follow up with clients for collections.
• Prepare customer account statements.
• Reconcile customer ledgers.

C. Accounts Payable

• Verify vendor invoices and bills.
• Match invoices with:
• Purchase Orders
• GRNs
• Delivery Challans
• Process vendor payments as per due dates.
• Maintain supplier ledgers.
• Reconcile vendor accounts regularly.

D. GST & Taxation

The candidate should have sound knowledge of:

• GST Registration
• GST Invoicing
• Input Tax Credit (ITC)
• GSTR-1 Filing
• GSTR-3B Filing
• GST Reconciliation
• E-Way Bills
• TDS Deduction & Filing
• TCS (if applicable)

Ensure timely filing of all statutory returns.

3. Interior & Furniture Industry Specific Responsibilities

The candidate should understand accounting related to:

Project Accounting

• Project-wise costing
• BOQ verification
• Running bills
• Stage-wise billing
• Site expenses accounting
• Labour contractor bills
• Retention money accounting

Furniture Manufacturing Accounting

• Raw material consumption
• Work-in-progress (WIP)
• Finished goods inventory
• Production costing
• Material wastage analysis
• Factory overhead allocation

Inventory Accounting

Knowledge of accounting for:

• Plywood
• MDF
• Veneers
• Laminates
• Solid wood
• Fabric & foam
• Hardware
• Glass & mirrors
• Polish and consumables

4. Banking & Cash Management

• Bank reconciliation statements (BRS).
• Online banking transactions.
• Prepare cheque and RTGS/NEFT payments.
• Monitor cash flow.
• Maintain petty cash records.
• Verify expense claims and reimbursements.

5. Payroll & Employee Settlements

6. MIS & Reporting

Prepare and submit:

• Daily Cash Flow Report
• Weekly Collection Report
• Monthly Profit & Loss Statement
• Balance Sheet schedules
• Debtors Ageing Report
• Creditors Ageing Report
• GST Reconciliation Report
• Project Profitability Report
• Budget vs Actual Report

7. Audit & Compliance

• Coordinate with:
• Statutory Auditors
• Internal Auditors
• Tax Consultants
• GST Consultants
• Banks
• Prepare documents for:
• Income Tax Audit
• GST Audit
• Bank Audits
• Internal Audits

8. Software Skills

The candidate must have working knowledge of:

Accounting Software

• Tally Prime
• Busy Accounting Software

MS Office

• MS Excel (Advanced)
• VLOOKUP / XLOOKUP
• Pivot Tables
• Conditional Formatting
• MIS Reports
• Financial Models
• MS Word
• PowerPoint

Preference:

• Google Sheets
• ERP for inventory & project accounting

9. Qualifications

• B.Com / M.Com
• MBA (Finance) – Preferred
• CA Inter – Preferred
• CMA Inter – Preferred

10. Experience-4-8 Yrs

Preferred Experience:

• Interior Designing Company
• Furniture Manufacturing Company
• Construction / Fit-out Industry
• Modular Furniture Industry

11. Skills Required

• Accounting and bookkeeping
• GST and taxation
• Financial reporting
• Project accounting
• Inventory accounting
• Costing and budgeting
• Analytical skills
• Communication skills
• Team coordination
• Attention to detail

12. Key Performance Indicators (KPIs)KPITargetGST Filing100% On TimeBank ReconciliationMonthlyCollection EfficiencyAs per targetsVendor PaymentsOn TimeAccounting Accuracy≥ 99%MIS ReportsTimelyAudit ObservationsMinimum13. Authority & Responsibility

The Senior Accounts Executive is authorized to:

• Verify and process invoices.
• Prepare GST and tax workings.
• Recommend vendor payments.
• Prepare payroll and employee settlements.
• Seek clarification from departments regarding bills and expenses.
• Recommend process improvements for financial controls.

Salary- based on experience & last drawn CTC