Executive Trainee - Procurement and Supply Chain

Executive Trainee

Responsibilities

Purchase Requisition (PR) Review: Aid in the review of approved Purchase Requests (PR) from the user department; Assist in determining the procurement type and method.

Strategic Sourcing: Choose the bidding process and develop vendor selection methods and evaluation criteria based on the category.Create the Request for Information (RFI) document for evaluating bidders; Develop commercial estimates using standardized templates and assess technical and commercial proposals. Engage in fact-based negotiations or e-auctions with shortlisted bidders. Draft the Note for Approval (NFA) for the selected bidder and secure necessary approvals as per the Delegation of Authority (DoA).

Contract Management: Establish and maintain approved contract records within the ERP system, ensuring adherence to system functionalities and policies. Draft, review, and issue rate contracts based on approved decisions. Formulate master outline agreements (OA) in the ERP system based on rate contracts. Generate Purchase Orders (PO) or Sales Orders (SO) for procurement under valid rate contracts.

Post Order Management: Expedite the delivery of ordered materials to ensure timely arrival. Create Change Orders or Amendments to orders, including adjustments in quantity/rate, additional items, and time extensions. Oversee inbound logistics services for other Ex-Works domestic supplies. Implement contingency plans in response to immediate business needs. Provide assistance to the operations team in managing resources effectively.

Supplier Management: Formulate vendor evaluation criteria  and a vendor segmentation matrix based on annual spending and associated risks. Establish vendor performance evaluation criteria and determine evaluation frequency for each vendor segment. Foster strategic partnerships with suppliers/vendors to benefit Adani from a long-term perspective and leverage them for business value additions.

Documentation & Reporting: Assist in gathering and analyzing data related to various procurement activities (e.g., commodity analysis, supplier debugging) for respective categories. Identify and pursue efficiency and value improvement opportunities through data analysis. Support action planning and implementation based on data analytics for assigned categories.

Quality Assurance: Ensure all procured materials and services meet the required quality standards and specifications. Work with the quality control team to address and resolve any quality-related issues with suppliers.

Digital Mindset: Keep up with digital and AI advancements to enhance business and maintain competitiveness.
Team Development: Promote a respectful and safe workplace, lead collaborative and productive teams, and mentor for growth and success. Offer guidance, support, and mentorship to team members, facilitating their development and success while maintaining high morale and motivation.

Internal Stakeholders:
Site Techno-Commercial Head 
Site Buyers
Projects, O&M, Quality and other departments
Finance & Accounts team, Quality/User/Engg Team
Direct Reportees

External Stakeholders:
Customs Handling Agents, Customs Authority, Government Officials, Vendors, Logistics providers

Qualifications