Associate Procurement Representative

Associate Procurement Representative

Position Title:  Associate Procurement Representative

Location:  Pune, India

Primary Role & Key Responsibilities:

This position is responsible for:

• Setting up and maintaining procurement material master as well as all pricing Outline Agreements in EBS and leading in solving price discrepancies and other invoicing issues. This position aims to ensure continuous, effective team performance, meeting or exceeding defined service level commitments
• Supporting a transformation of the procurement organization to grow over the next two years as Ecolab transitions to EBS by harmonizing processes around master data and procurement across the markets. And the position works for Asia Pacific (AP) + India, Middle East Africa (IMEA)

Basic Qualifications:

• A minimum of 2 years of transactional experience in master data, procurement, shared services, finance, supply chain operations, or related field
• Bachelor’s degree in Management, Business, Finance, Engineering, or Supply Chain
• Experience with Office Applications, Microsoft Excel, and Database
• Highly proficient in spoken and written English

Preferred Qualifications:

• Advanced degree in Business, Engineering, Chemistry, or Finance
• Experience in EBS or other ERP systems in a procurement or shared services environment
• Proficiency in Korean, Japanese, French, Turkish, or another local language in AP, IMEA will also be an asset
• Technical learning – effectively applies technical knowledge and skill in a technical area and keeps informed about relevant cutting-edge technology

Attributes:

• Demonstrated skills in clear communication and good presentation skills
• Demonstrated success in leading and driving projects
• High level of critical thinking and logical analysis
• Able to quickly learn and adapt to new software and processes
• A solid understanding of Procure to Payment procedures, including purchase requisition, purchase order, and payment
• Strong work ethic and high level of integrity
• Good organizational and time management skills

Responsibilities:

Operational Support

• Creating and updating Outline Agreement and Purchase Order for Direct category into EBS
• Uploading new information of new materials into the system, i.e., ASAP to get the approvals from related functions such as R&D, production
• Reviewing and issuing purchase orders in the Indirect category and making sure that they are complete and accurate
• Providing monthly cost roll report (PP2) to ensure accurate pricing in EBS
• Identifying the blocked invoices and resolving the payment accordingly
• Reviewing all requests for vendor setup and confirming all supporting documents were obtained

Project Support

• Running and supporting data-related projects, including data cleansing and process improvements
• Supporting audits in Procurement

Operational Excellence

• Ensuring data correctness and demonstrating knowledge of complex scenarios related to the order-to-cash process
• Making sure activities are compliant
• Working independently with little supervisory guidance to ensure accuracy and customer satisfaction.
• Proactively suggesting process improvements

Experience Level

Mid Level