Documentation Officer

Role SummaryWe are looking for a responsible and detail-oriented Solar Documentation & Liaison Executive to handle technical files, consumer documents, MSEDCL coordination, and PM Surya Ghar subsidy application processing.

The candidate will be responsible for preparing and processing solar project documents, coordinating with clients, MSEDCL liaison persons, and internal teams to ensure smooth approval and subsidy application processing.

This is mainly an office job and requires good documentation skills, basic electrical understanding, regular follow-up ability, and confidence in communication.

Key Responsibilities1. Solar Project DocumentationPrepare and maintain complete technical files for solar plant consumers.

Handle documents required for:

Net metering application

MSEDCL application process

PM Surya Ghar subsidy portal

Technical feasibility process

Work completion and inspection documents

Subsidy claim documents

Maintain proper records of every customer file physically and digitally.

Check whether client documents are complete, correct, and updated.

2. PM Surya Ghar Portal WorkProcess customer applications on the PM Surya Ghar portal.

Upload required documents properly.

Track application status regularly.

Follow up for pending approvals, corrections, and subsidy-related updates.

Coordinate with customers for missing documents or corrections.

Solve basic issues related to application processing.

3. MSEDCL CoordinationCommunicate with MSEDCL liaison persons for file status and approvals.

Follow up for technical feasibility, net meter approval, inspection, and meter installation status.

Prepare required documents as per MSEDCL requirements.

Visit MSEDCL office only when required.

Maintain professional communication with MSEDCL staff and related agencies.

4. Client Follow-upCall and follow up with clients for required documents.

Guide customers about documents needed for subsidy and net metering.

Collect and verify documents such as electricity bill, Aadhaar, bank details, cancelled cheque, photos, forms, and other required documents.

Keep clients informed about application progress.

Handle client queries related to documentation and application status.

5. Internal CoordinationCoordinate with sales team, project team, installation team, and accounts team.

Update management about file status and pending issues.

Prepare daily or weekly status reports.

Ensure no customer file remains pending due to internal delay.

Required QualificationPreferred qualification:

Diploma in Electrical Engineering

BE / B.Tech Electrical Engineering

Diploma or Degree in E&TC

Can also consider:

Any graduate with good documentation skills and basic technical understanding

Candidates from solar, electrical, or MSEDCL documentation background will be preferred

Required SkillsBasic electrical knowledge

Understanding of solar rooftop systems

Good computer knowledge

MS Excel, Word, PDF handling, email communication

Ability to use government portals and online forms

Good Marathi and Hindi communication

Basic English reading and writing

Good follow-up discipline

Document checking and filing skills

Problem-solving attitude

Patience while dealing with clients and government processes

Experience RequiredFreshers with electrical background can apply.

1 to 3 years of experience in solar documentation, MSEDCL work, net metering, or subsidy processing will be preferred.

Candidate Should Be Able To HandleCustomer technical files

PM Surya Ghar subsidy applications

MSEDCL net metering process

Client documentation follow-up

Application corrections and pending issues

Coordination with MSEDCL liaison person

Office documentation and reporting

Ideal Candidate ProfileThe ideal candidate should be sincere, organized, technically aware, and good at follow-up. The person should not avoid paperwork and should be comfortable working on portals, documents, client calls, and coordination with MSEDCL-related persons.

This role is very important because proper documentation and timely follow-up directly affect customer satisfaction, subsidy processing, and project closure.

Short Job Posting DraftWe Are Hiring: Solar Documentation & Liaison ExecutiveSolar County Technologies Pvt. Ltd. is looking for a Solar Documentation & Liaison Executive to handle solar project technical files, MSEDCL documentation, PM Surya Ghar subsidy applications, client follow-ups, and coordination with liaison persons.

The role includes preparing and processing documents, uploading applications on government portals, following up with customers for required documents, tracking MSEDCL approvals, and solving application-related issues.

This is a full-time office job. No work from home. Monday to Saturday working. Sunday off. Only 5% field visit may be required, mainly to MSEDCL office.

Minimum electrical background preferred. Diploma / BE Electrical or E&TC candidates will be preferred. Other graduates may also be considered if they have good documentation and coordination skills.

Preferred Skills: Basic electrical knowledge, computer knowledge, Excel, email, portal handling, Marathi/Hindi communication, and strong follow-up ability.

Position: Solar Documentation & Liaison Executive

Job Type: Full-time, office-based

Industry: Rooftop Solar / Renewable Energy