Executive Assistant

Executive Assistant to CEO – Role Tasks

• CEO Office Management Manage CEO’s calendar, meetings, emails, and daily priorities
• Plan and organize day-to-day schedule for maximum productivity
• Ensure no important task, deadline, or follow-up is missed
• Draft and reply to professional emails and communications
• Communication and Follow-Ups Handle communication with clients, vendors, and internal teams on behalf of CEO
• Do regular follow-ups to ensure tasks are completed on time
• Maintain strong response discipline and relationship management
• Track commitments and ensure proper closure
• Business Coordination and Execution Coordinate with Procurement, Production, Projects, and Accounts teams
• Track ongoing work, tasks, and deliverables across departments
• Ensure execution is aligned with CEO’s direction and timelines
• Highlight delays or issues proactively
• MIS, Reporting, and Planning Prepare daily, weekly, and monthly MIS reports and dashboards
• Maintain trackers for tasks, projects, and performance
• Provide clear updates and insights to CEO
• Support in planning, goal setting, and execution tracking
• LinkedIn and Personal Branding Support Draft and manage LinkedIn posts and professional content
• Coordinate for CEO’s personal branding activities
• Ensure consistent and high-quality communication online
• Support in content ideas and engagement tracking
• Strategic Support and Business Growth Assist CEO in new initiatives, ideas, and expansion plans
• Conduct basic research, data collection, and analysis
• Support decision-making with structured inputs
• Help in execution of strategic priorities
• Documentation and Process Management Maintain proper records of agreements, contracts, and key documents
• Prepare meeting notes and action trackers
• Ensure structured filing and easy access to information
• Improve systems for better organization and control
• Task Tracking and Execution Control Maintain a master tracker of all CEO-level tasks and priorities
• Ensure timely completion of assigned actions across teams
• Follow up till closure with clear accountability
• Drive discipline in execution across the organization
• Confidentiality and Professional Support Handle sensitive business information with high confidentiality
• Act as a trusted support system to the CEO
• Maintain professionalism in all internal and external interactions
• Take ownership of tasks with high reliability

🎓 Qualification & Experience Education: Engineering / Management / Commerce Graduate Experience: 5–8 years in Executive Assistant / Business Operations / Coordination Role ⭐ Ideal Candidate Profile Someone who can act as the “Right Hand of the CEO” Not just task executor, but thinking partner Capable of handling independent communication and coordination Strong intent to grow into leadership roles

📈 Career Growth Path : Executive Assistant → Operations Manager → Business Manager → Strategic Head