Personal Assistant

Executive Personal Assistant (PA) to DirectorCompany: IICL – Design • Build • Deliver

Location: Koregaon Park, Pune

Job Type: Full-Time (Work from Office)

About the Role IICL is looking for a highly organized, professional, and proactive Executive Personal Assistant to support the Managing Director in managing day-to-day business operations, client communications, project coordination, and executive scheduling. The ideal candidate should be confident, detail-oriented, and capable of handling multiple responsibilities while maintaining complete confidentiality.

• Key ResponsibilitiesManage the Director's calendar, appointments, meetings, and travel schedule.
• Coordinate with clients, architects, consultants, vendors, and project teams.
• Draft professional emails, letters, quotations, MOMs, and reports.
• Maintain confidential business documents, contracts, and records.
• Follow up with site engineers and project managers on daily project progress.
• Prepare presentations, Excel reports, and MIS reports.
• Handle incoming calls, correspondence, and official communications.
• Organize meetings, conferences, and business events.
• Coordinate recruitment interviews and HR-related documentation when required.
• Assist in tender documentation and project submissions.
• Ensure timely completion of assigned tasks and maintain proper documentation.
• Represent the Director professionally in internal and external communications.
• Required SkillsExcellent communication skills in English and Hindi (Marathi is an advantage).
• Strong knowledge of MS Office (Excel, Word, PowerPoint, Outlook).
• Excellent email writing and business correspondence skills.
• Strong organizational and time-management abilities.
• Professional appearance and positive attitude.
• Ability to work under pressure and meet deadlines.
• High level of integrity and confidentiality.
• Preferred QualificationsBachelor's Degree (BBA, MBA, B.Com, BA or equivalent).
• 0–3 years of experience as a Personal Assistant, Executive Assistant, or Executive Coordinator.
• Experience in Interior Design, Construction, Real Estate, or Infrastructure companies will be preferred.

Salary (Based on experience and interview performance)

• BenefitsPerformance Incentives
• Career Growth Opportunities
• Exposure to High-End Interior & Construction Projects
• Professional Work Environment
• Paid Leave as per Company Policy

Working Days Monday to Saturday

Office LocationKoregaon Park, Pune

How to ApplyInterested candidates can send their updated resume along with a recent photograph and current CTC details. Only shortlisted candidates will be contacted for the interview process.