Project Administrator and Coordinator

Project Administrator/Coordinator

Job Title

Project Administrator/Coordinator

Job Description

The Business PMO Support 50 is responsible for supporting projects and small programs across multiple disciplines, ensuring effective coordination and execution to achieve desired outcomes. The role delivers administrative and communication support by maintaining plans, budgets, quality standards, resource allocation, deliverables, and dependencies, while assisting project and program managers with tool administration, new joiner activities, facilities management, communication, and basic reporting. The role assists multiple managers by interpreting project control reports and suggesting actions to keep projects on track, supporting medium complexity projects involving multiple disciplines or sites over a year. The role works under general supervision, ensures adherence to Philips PMO standards and performs consolidated risk reporting, escalating significant risks for timely mitigation.

Job Responsibilities:
• Supports projects or small programs in multi-discipline areas, ensuring effective coordination and execution across various project activities and initiatives to achieve desired outcomes and applies awareness of entrepreneurial skills in daily work.
• Delivers administrative and communication support by maintaining an overview of plans, budget, quality standards, resource allocation, deliverables, benefits realization, and dependencies in the project/program to facilitate seamless project management.
• Works under general supervision, ensures application and adherence to Philips PMO standards, policies, procedures, templates, and best practices to maintain consistency and quality throughout project lifecycles.
• Provides generic support to the project/program manager, including tool administration, new joiner activities, facilities management, project communication, and basic reporting to enhance overall project efficiency and effectiveness.
• Assists multiple project managers, program managers, and portfolio managers by interpreting and analyzing project control reports, suggesting necessary actions where appropriate to ensure projects remain on track and aligned with objectives.
• Supports medium complexity (agile) projects or small programs involving at least two disciplines or sites, coordinating multiple sub-projects and covering a duration of one year to ensure cohesive project execution.
• Supports the delivery of defined project solutions that improves existing business processes or products, contributing to the short-term goals of the organization and driving operational improvements.
• Provides PMO managers with regular updates on performance status, variations from plan, and identification of areas requiring corrective actions to ensure projects remain on track and aligned with objectives.
• Performs consolidated risk reporting to PMO managers, escalating identified risks requiring management attention to ensure timely and effective risk mitigation measures are implemented.
•Facilitates knowledge sharing and consolidation by maintaining for example PMO SharePoint, best practice sharing meetings and capturing lessons learned

Minimum required Education:
Bachelor's Degree/ Vocational Education in Business Administration, Project Management or equivalent.

Minimum required Experience:
Minimum 4 years of experience in Administrative Support, PMO Procedures, Project Management, Agile Methodologies or equivalent.

Preferred Skills:
• Stakeholder Partnership
• Emotional Intelligence
• Ownership and Commitment
• Network Performance
• Customer Centricity
• Judgement
• Learning Agility
• Business Acumen
• Risk Management
• Servant Leadership
• Project Management Tools
• Project Management
• Administrative Support
• Documentation & Reporting
• Microsoft Office

Experience Level

Mid Level