Purchasing and Procurement Associate

Purchasing & Procurement Associate

About the Role:
As a Purchasing & Procurement Associate, you will contribute to the procurement process by handling essential tasks related to acquiring goods and services. Your role will directly support the organization's ability to maintain a steady flow of resources, ensuring continuity in operations and helping to meet customer demand. This role offers a great opportunity to learn and grow within a dynamic working environment that values precision and efficiency.

Responsibilities:
• Assist in preparing and processing purchase requisitions and orders.
• Monitor purchase orders to ensure timely delivery of goods and services.
• Communicate with vendors to obtain product or service information, such as price, availability, and delivery schedule.
• Maintain procurement records, such as items or services purchased, costs, delivery, product quality, and performance.
• Verify purchase requisitions by comparing items requested to master list; clarify unclear items.
• Assist with the resolution of inventory discrepancies.
• Support inventory management by ensuring proper documentation and inventory levels.
• Follow up on overdue orders and update records accordingly.
• Respond to routine procurement inquiries.
• Assist in maintaining supplier relationships and ensuring compliance with company procurement policies.

Skills:
• Attention to Detail: Ability to perform tasks accurately and thoroughly.
• Communication Skills: Effective verbal and written communication with internal teams and suppliers.
• Basic Procurement Knowledge: Understanding of procurement processes and related documentation.
• Time Management: Ability to manage tasks efficiently within established timelines.
• Vendor Relationship Management: Basic ability to manage and communicate with vendors.
• Organizational Skills: Capability to manage multiple responsibilities and maintain accurate records.
• MS Office Proficiency: Basic proficiency in Microsoft Office applications for managing procurement documents.
• Problem-Solving Skills: Ability to handle minor issues and escalate larger problems appropriately.

Level criteria B1 (for internal use only):
• Requires basic knowledge of operational or administrative processes to perform routine and straightforward activities
• Solves routine problems in own work following established procedures
• Works under close supervision with detailed instruction or with clearly defined procedures
• Communicates general information within department

Our Interview Practices

To maintain a fair and genuine hiring process, we kindly ask that all candidates participate in interviews without the assistance of AI tools or external prompts. Our interview process is designed to assess your individual skills, experiences, and communication style. We value authenticity and want to ensure we’re getting to know you—not a digital assistant. To help maintain this integrity, we ask to remove virtual backgrounds and include in-person interviews in our hiring process. Please note that use of AI-generated responses or third-party support during interviews will be grounds for disqualification from the recruitment process.

Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process.

Experience Level

Entry Level