Senior Manager - Administration

Senior Manager (Admin)

Responsibilities

Administrative Support

• Manage all site office administrative functions filing, couriers and inventory.

Document Control and Compliance 

• Maintain and update project documents, including permits, compliance reports and logs.
• Assist with document submissions to regulatory authorities and project stakeholders.
• Ensure proper version control and secure document storage (digital and hard copies)

Site Operations Support

• Maintain attendance records and daily logs of onsite staff and contractors Support mobilization/demobilization processes, including access passes and induction checklists.

Vendor & Contractor Coordination

• Coordinate with vendors and contractors for deliveries, documentation and schedules.
• Follow up on invoice submissions and track pending documents or payments.

Guest House Management

• Handle check-in/ check-out and maintain resident records
• Track room availability and manage room allocations.
• Supervise housekeeping staff and cleaning schedules.
• Coordinate with technicians, electricians, or plumbers for timely resolution.

Health, Safety & Environment (HSE) Support

• Assist the HSE team in safety briefings, and maintain training records
• Ensure all staff and visitors follow safety protocols 

Qualifications

• Graduation from reputed Institute or Masters preferred. 
• Administration or Facility Management related Certification preferred
• 12+ years of experience in administration role.