Office Assistant

Job Overview:

We are looking for a detail-oriented and responsible Part-Time Assistant to support daily operational, documentation, and coordination tasks. The role involves handling invoicing records, logistics documentation, stock tracking, and coordination with internal teams and vendors.

Key Responsibilities:

1. Documentation & Data Management

• Update Excel sheets daily with previous day’s invoices
• Enter LR (Lorry Receipt) details in the system and upload LR photos
• Maintain and verify complete fabric details on fillers
• Ensure accurate filling and work management

2. Logistics & Dispatch Coordination

• Follow up for pending LR, challans, and cash sales; report updates to Mukesh Sir
• Verify LR attachments with bills (Freight, Debit Note, E-Invoice, E-Way Bill)
• Courier LR documents to parties and maintain proper records
• Update courier details in Zoho after dispatch

3. Inventory & Stock Management

• Maintain stock records of folders, fillers, and shade cards
• Ensure proper numbering of folders and fillers on time
• Confirm out-of-stock quantities with seniors before initiating production
• Arrange fabric from Sachin for folder and filler work

4. Printing & Material Handling

• Print broker/party-wise letterheads and envelopes and maintain records
• Issue new folders to salespersons and update in Zoho
• Send folders to parties and maintain Excel records

5. Vendor & Billing Coordination

• Prepare challans for fabric sent to vendors
• Check courier bills (Akash Ganga / Nandan) and challans (Dalpat / Vishal) monthly
• Handle cash sales bill clearance and obtain approval/signature from Mukesh Sir

6. System & Process Support

• Generate barcode stickers for finished folders and update entries in the system
• Handle queries from internal teams and concerned persons

Requirements:

• Basic knowledge of Excel and data entry
• Good organizational and follow-up skills
• Attention to detail and accuracy
• Ability to coordinate with multiple stakeholders
• Prior experience in operations/logistics/admin (preferred but not mandatory)
• Working Hours:Part-time (Flexible, to be discussed)

Key Skills:

• Data Management
• Coordination & Follow-ups
• Documentation Handling
• Inventory Tracking
• Basic Computer Skills
• Excel is mandatory