Office Admin

Key ResponsibilitiesOffice

• AdministrationManage day-to-day office activities and administrative tasks
• Maintain office supplies, files, and documents
• Handle incoming calls, emails, and correspondence
• Coordinate meetings, appointments, and office schedules
• Documentation & Record KeepingMaintain property files, agreements, client records, and legal documents
• Prepare reports, presentations, and MIS data
• Organize digital and physical documentation properly
• Ensure compliance with company policies and documentation standards
• Client CoordinationAssist clients with basic inquiries and appointment scheduling
• Coordinate between sales team, customers, and management
• Follow up on documentation and payment status
• Support to Sales & Operations TeamPrepare booking forms, invoices, receipts, and agreements
• Update CRM or property management software
• Support marketing and sales campaigns administratively
• Vendor & Facility ManagementCoordinate with vendors, housekeeping, maintenance, and security staff
• Monitor office maintenance and facility requirements
• Handle courier, travel, and logistics arrangements
• Data ManagementMaintain Excel reports and databases
• Generate daily/weekly/monthly reports
• Update customer and inventory records accurately
• Required SkillsGood communication and interpersonal skills
• Strong organizational and multitasking abilities
• Knowledge of MS Office (Excel, Word, PowerPoint)
• Basic knowledge of real estate documentation
• Time management and problem-solving skills
• Attention to detail and confidentiality