Office Admin

Job Title: Admin Executive

Organization: Asiatic Education Institute

Location: Vadodara, Gujarat

Department: Administration

Job Summary

Asiatic Education Institute is seeking a proactive and detail-oriented Admin Executive to manage daily administrative operations and ensure smooth functioning of the institute. The ideal candidate will coordinate between students, faculty, and management while maintaining a professional and efficient front-office environment.

Key Responsibilities

1. Front Office & Student Management

• Handle walk-in inquiries, phone calls, and email communication

• Guide prospective students on courses, admissions, and fee structure

• Manage student registrations, documentation, and onboarding process

• Maintain student attendance and records

2. Administrative Operations

• Coordinate class schedules, batch planning, and trainer availability

• Ensure classrooms and training facilities are prepared and functional

• Manage office supplies and administrative requirements

3. Documentation & Reporting

• Maintain accurate records of students, trainers, and courses

• Prepare daily/weekly reports (admissions, attendance, fees)

• Ensure proper filing and documentation for audits and compliance

4. Fee Coordination & Accounts Support

• Track fee collections and pending payments

• Generate receipts and coordinate with accounts team

• Maintain basic financial records

5. Vendor & Facility Management

• Liaise with vendors for maintenance, housekeeping, and repairs

• Ensure smooth functioning 

6. Event & Training Support

• Assist in organizing seminars, workshops, and training sessions

• Support trainers with logistics and materials

Required Qualifications & Skills

• Bachelor’s degree in any discipline

• 1–3 years of experience in administration (education sector preferred)

• Strong communication skills (English, Hindi; Gujarati preferred)

• Proficiency in MS Office tools such as Microsoft Excel and Microsoft Word

Key Competencies

• Attention to detail and accuracy

• Strong interpersonal and coordination skills

• Customer-focused approach

• Time management and problem-solving ability

Working Conditions

• 6-day working week