Accountant

Job Summary:

We are looking for a detail-oriented and experienced US IT Accountant to manage accounting, financial transactions, invoicing, payroll coordination, accounts receivable/payable, and financial reporting activities for our US IT staffing and consulting operations.

The ideal candidate should have strong knowledge of US accounting practices, QuickBooks, invoicing, payroll, taxation basics, and reconciliation, along with excellent attention to detail and communication skills.

Key Responsibilities:

Accounting & Bookkeeping:

• Maintain accurate financial records for US IT staffing operations.
• Record daily financial transactions, journal entries, expenses, and receipts.
• Manage general ledger activities and ensure proper account classification.
• Perform monthly, quarterly, and annual account reconciliations.
• Maintain accurate books of accounts and supporting documentation.

Accounts Receivable:

• Prepare and send invoices to clients based on contracts, timesheets, and approved billing information.
• Track outstanding invoices and follow up on overdue payments.
• Reconcile client payments against invoices.
• Maintain accurate customer accounts and aging reports.
• Coordinate with the Sales/Recruitment and Operations teams regarding billing discrepancies.

Accounts Payable:

• Process vendor and subcontractor invoices.
• Verify invoices against contracts, purchase orders, timesheets, and approvals.
• Track payment schedules and outstanding vendor balances.
• Coordinate with vendors regarding payment-related queries.
• Maintain proper documentation for all accounts payable transactions.

Payroll & Contractor Payments:

• Coordinate payroll processing for employees and contractors.
• Verify timesheets, pay rates, deductions, and approved working hours.
• Coordinate with payroll providers for timely and accurate payroll processing.
• Maintain payroll-related records and reports.
• Support W-2 and 1099-related documentation and processes.

US Tax & Compliance Support:

• Maintain awareness of basic US accounting and taxation requirements.
• Support the preparation of financial and tax-related documents.
• Coordinate with CPAs, tax consultants, and auditors when required.
• Maintain records required for audits and compliance purposes.
• Ensure financial documents are properly organized and available for review.

Financial Reporting:

• Prepare monthly financial reports, account statements, and management reports.
• Generate AR/AP aging reports.
• Assist with P&L, balance sheet, cash flow, and expense reports.
• Track revenue, expenses, receivables, and payables.
• Provide accurate financial information to management for decision-making.

IT Staffing Accounting:

• Understand the accounting workflow associated with US IT staffing and consulting.
• Handle billing based on hourly rates, timesheets, contracts, and client agreements.
• Track consultant payroll, gross margins, and billing information.
• Reconcile client billing with consultant payments.
• Maintain records related to W2, C2C, 1099, and subcontractor transactions.