Associate - Freight (6 Months Fixed-term Contract)

Associate - Freight (6 Months Fixed-term Contract)

Purpose & Overall Relevance

Global Business Services (GBS) aims to provide globally unified services based on standardized and automated solutions across different functions and markets. This will enable us to drive operational efficiency, quality services, improved agility and better decision-making whilst reducing complexity and workload.

It delivers high quality services in the areas of Order to Cash (O2C), Source To Pay (S2P), Record to Report (R2R), Controlling & Reporting and Hire to Retire for adidas companies and subsidiaries located in Europe, North America and Latin America. 

English is our official language, and we are always looking for new talent for the new teams and areas we continue to open

Key Responsibilities

• Receive scanned copies of invoices and register them in the System.
• Process vendor invoices in ERP systems (e.g., SAP/Oracle) ensuring accuracy in pricing, tax, currency, and coding.
• Perform 2-way/3-way matching for invoices and record entries in ERP.
• Handle non-PO invoices, credit notes & debit notes.
• Ensure compliance with tax regulations (VAT/WHT) and company policies.
• Conduct double-checks to ensure accuracy of data entry.
• Follow up on assigned documents in the system.
• Respond to basic inquiries via email.
• Maintain productivity with high accuracy as per the defined targets.

• Handle complex invoice processing cases and exceptions to ensure invoices are posted accurately and within SLA timelines. 
• Support escalations and provide guidance to Associates.
• Ensure compliance with accounting standards and internal controls.
• Support transition activities, SOP creation, and updates.
• Collaborate with Procurement, Vendor Master Data, Accounts Receivable, and Market Finance teams
• Manage and resolve supplier queries and issues related to invoices & payments status in a timely manner.
• Perform assigned control activities in a timely manner to ensure compliance with internal policies and procedures.
• Handling MEC & YEC activities

 

Key Relationships

• GBS leadership team
• Team Lead and team colleagues.
• Colleagues from other functional teams within GBS.
• Local market stakeholders via process areas.

 Knowledge, Skills, and Abilities

• Experience with ERP systems (e.g., SAP, Oracle) and invoice processing tools
• Experience in a Shared Service environment is an advantage
• Strong sense of responsibility and accountability.
• Customer service mindset with attention to detail.
• Effective written and verbal communication
• Strong problem-solving skills, ability to handle escalations, and mentor junior staff.
• Self-motivated and self-directed individual

 

Education Qualifications

University degree or equivalent education required.

Experience Level

Mid Level