Junior Associate - Leave of Absence Management

Apprentice

About CleanHarbors Clean Harbors Inc. (www.cleanharbors.com) is a NYSE listed US based $4.3 billion company. Clean Harbors was founded in 1980 near Boston by Mr. Alan S. McKim, who today remains the company’s Chairman and CEO. Everywhere industry meets environment, Clean Harbors is on-site, providing premier environmental, energy and industrial services. 

Clean Harbors employs a dedicated workforce of 18,000 employees and has over 450 service locations across the U.S., Canada and Mexico. Beyond addressing the environmental needs of its more than 300,000 customers, the Company has been on the front lines of addressing some of the largest emergency response events in North America of the past several decades including the BP Oil Spill in the Gulf of Mexico, the anthrax attacks in New York, the 2015 avian flu outbreak that devastated the poultry industry, Hurricanes Katrina, Rita and Sandy, and the oil pipeline breaks that affected the Yellowstone and Kalamazoo rivers, along with other major chemical releases into the environment. Clean Harbors India has been strategically established as the Global Capability Centre (GCC) to serve our parent company. We take pride in serving some of the most tech savvy business stakeholders at Clean Harbors. 

The GCC employees form part of our globally integrated teams that provide cutting edge IT solutions and production support across platforms. Our shared services teams work seamlessly with their global counterparts in providing critical 24x7 support in various functions including Finance, HR, Procurement, IT and Operations. Our aggressive growth plans open significant career advancement opportunities for our employees.

Job Title: Jr Associate 

Location: Bangalore 

Department: Leave Of Absence (HRSS) 

Summary: The Leave of Absence Associate will serve as a key member of the Leave of Absence team, responsible for managing and administering employee leave requests in compliance with company policies and applicable laws. This role will provide support for the administration of injury files and documentation. Daily tasks are cantered around the organization of paper and digital documents required for processing injuries and workers’ compensation claims. 

Key Responsibilities: 

➢ Administer Leave Programs: Manage various leave programs including Family and Medical Leave Act (FMLA), state-specific leave laws, short-term and long-term disability, and other company-sponsored leave programs. 

➢ Consultation: Serve as the primary point of contact for employees regarding leave of absence inquiries, guiding them through the process and answering questions about their rights and responsibilities. 

➢ Documentation Management: Review and process leave requests and necessary documentation, ensuring compliance with legal guidelines and company policies. Maintain accurate and confidential records in the Human Resources Information System (HRIS). Prepares documents for internal and external stakeholders, such as attorneys and regulatory bodies. Downloads electronic data received from various sources into department databases and reviews imported data to identify issues with respect to its validity, reliability and integrity and takes appropriate corrective action 

➢ Collaboration: Work closely with HR business partners, managers, and the payroll department to ensure proper communication and seamless coordination regarding leave administration and return-to-work processes. 

➢ Policy Compliance: Stay informed about federal, state, and local leave regulations to ensure that the company’s practices are compliant; recommend updates to policies as needed. Employee Support: Provide compassionate support to employees during their leave of absence, ensuring they have a clear understanding of their entitlements and obligations. 

➢ Training and Development: Assist in the development and delivery of training materials for managers and employees regarding leave policies and procedures. 

➢ Reporting and Analytics: Generate reports and analyse leave trends to support workforce planning and identify opportunities for improving leave management processes.

Education: Any bachelor’s degree Experience: 0 to1 year of experience as a FMLA case manager, Worker’s Compensation Coordinator or a similar role, specifically related to leave management or employee benefits administration. 

Knowledge of Laws: Strong understanding of FMLA, ADA, and other relevant leave regulations. 

Skills: 

 Excellent verbal and written communication skills. 

 Strong analytical and problem-solving abilities. 

 Excel Knowledge would be an added advantage 

 High level of attention to detail and accuracy. 

 Ability to process claims proficiently and accurately 

 Ability to handle sensitive and confidential information with integrity. 

Personal Attributes: 

 Empathetic and approachable demeanour. 

 Strong organizational skills and ability to manage multiple priorities. 

 Team player with a collaborative attitude. 

 Ability to work independently and make sound decisions based on policies and legal guidelines. 

Job Types: Full-time Shift: US/Canada Shift (5:00pm to 2:00am) Preference: Work from Office

Experience Level

Entry Level