Contract Manager

JOB DESCRIPTION

Position: Techno-Commercial Manager

Department: Procurement / Contracts

Reporting To: Managing Director / Operations Director

Role Purpose

The Techno-Commercial Manager is responsible for managing outsourced production activities, subcontractors, specialized vendors, and commercial agreements. The role ensures that outsourced works are executed in line with technical specifications, quality standards, project schedules, and commercial commitments. The position plays a key role in strengthening vendor relationships, controlling costs, mitigating contractual risks, and supporting successful project execution.

Job Responsibilities

Vendor Development and Management

• Identify, evaluate, and develop fabrication vendors, subcontractors, and specialized service providers.

• Assess vendor capabilities, infrastructure, manpower strength, machinery, quality systems, and delivery performance.

• Develop and maintain an approved vendor database.

• Identify alternate vendors to minimize dependency and ensure business continuity.

• Conduct periodic vendor performance reviews and recommend improvements.

• Build long-term relationships with strategic vendors and subcontractors.

Techno-Commercial Evaluation

• Review drawings, specifications, BOQs, and project requirements before floating enquiries.

• Obtain quotations from vendors and subcontractors for outsourced works and materials.

• Prepare technical and commercial comparison statements for management review.

• Evaluate vendors based on technical capability, quality standards, lead time, execution capacity, and commercial competitiveness.

• Support management in selecting the most suitable vendors and subcontractors.

Outsourced Production and Subcontract Management

• Manage outsourced fabrication, machining, powder coating, anodizing, glazing, steel works, and specialized façade activities.

• Coordinate with Engineering, Production, Projects, and Quality teams to define outsourcing requirements.

• Monitor vendor production schedules, progress, and delivery commitments.

• Ensure outsourced works comply with approved drawings, specifications, and quality standards.

• Resolve operational issues affecting production, quality, delivery, or project schedules.

Contracts and Commercial Management

• Prepare, review, and administer work orders, purchase orders, subcontract agreements, and service contracts.

• Clearly define scope of work, deliverables, payment terms, commercial conditions, timelines, quality requirements, and responsibilities within contracts.

• Negotiate pricing, payment milestones, delivery schedules, retention clauses, warranties, and contractual obligations.

• Monitor contract compliance and ensure vendors meet their commitments.

• Coordinate with Projects, Procurement, Finance, and Management on contractual matters.

• Identify contractual risks and recommend mitigation measures.

• Assist in resolving contractual disputes, delays, commercial issues, and vendor claims.

• Maintain proper records of all contracts, agreements, correspondence, and commercial documentation.

Quality and Performance Monitoring

• Coordinate with the Quality Department for inspections, approvals, and quality compliance.

• Participate in vendor audits and quality reviews whenever required.

• Monitor vendor quality performance and implement corrective actions where necessary.

• Ensure only approved and compliant materials and components are accepted and dispatched.

Cost Control and Reporting

• Monitor outsourcing costs and identify cost-saving opportunities.

• Conduct market studies and benchmark pricing to ensure commercial competitiveness.

• Prepare cost comparison statements and commercial evaluation reports.

• Track vendor commitments, project procurement costs, and outsourcing expenditures.

• Submit regular MIS reports and progress updates to management.

Reporting Structure

Reporting To:

Operations Director

Coordinating Departments:

Engineering, Design, Production, Projects, Quality, Planning, Finance, Stores, Site Teams

Key Competencies

Competency

Description

Vendor Management

Ability to identify, evaluate, and manage

vendors and subcontractors

Commercial Negotiation

Ability to negotiate pricing, delivery

schedules, and commercial terms

Contract Management

Knowledge of contracts, subcontract

agreements, scope management, and commercial administration

Façade Industry Knowledge

Understanding of façade systems,

fabrication, installation, and project execution

Cost Control

Ability to monitor budgets, costs, and

outsourcing expenditures

Coordination Skills

Effective coordination with internal

departments and external stakeholders

Risk Assessment

Ability to identify and mitigate commercial

and contractual risks

Problem Solving

Ability to resolve commercial and

operational issues effectively

Communication Skills

Strong interpersonal, negotiation, and

stakeholder management skills

Preferred Qualification

• Degree / Diploma in Mechanical Engineering, Civil Engineering, Production Engineering, or related discipline.

• Additional qualification in Procurement, Contracts, Supply Chain, or Commercial Management will be an added advantage.

Preferred Experience

• 12 to 15 years of experience in the Façade, Construction, Aluminium, Manufacturing, Engineering, or EPC industry.

• Experience in procurement, contracts, subcontract management, vendor development, and commercial negotiations.

• Strong exposure to outsourced fabrication, specialized vendors, and project execution environments.