Tender Executive

Job Summary:

We are looking for a proactive and detail-oriented Tender Executive to manage end-to-end tendering activities for government and private sector projects. The candidate should have experience in handling GEM, e-Procurement portals, tender documentation, bid preparation, coordination with OEMs/vendors, and submission processes.

Key Responsibilities

• Search and identify relevant tenders from GEM, CPPP, State Government, and other e-tender portals
• Analyse tender requirements, eligibility criteria, and technical specifications
• Prepare and submit technical and commercial bid documents within timelines
• Coordinate with OEMs, distributors, and internal sales teams for quotations and compliance documents
• Handle GEM bid participation, reverse auctions, and portal-related activities
• Maintain records of submitted tenders, EMDs, purchase orders, and contracts
• Prepare comparative statements and costing sheets
• Follow up for tender status, approvals, and order processing
• Ensure compliance with tender terms, documentation, and company policies
• Track bid deadlines and maintain tender calendars
• Support management with reports and MIS related to tender activities

Required Skills

• Knowledge of GEM Portal, e-Tendering, and Government procurement processes
• Understanding of IT products such as desktops, laptops, servers, networking, storage, CCTV, and peripherals
• Good communication and coordination skills
• Strong documentation and analytical abilities
• Proficiency in MS Excel, Word, and email communication
• Ability to work under deadlines and manage multiple tenders simultaneously

Preferred

• Candidate ProfileCandidates from IT Hardware, Networking, System Integration, or Cybersecurity industry preferred
• Experience in handling Government and Corporate tenders
• Familiarity with OEM coordination and compliance documentation
• Immediate joiners preferred
• QualificationAny Graduate / Diploma
• Additional certification in Tender Management or Procurement will be an added advantage