Secretary / Executive Assistant

Executive Assistant

(Strategic Support | Sales Coordination | Business Operations)

Company

Rivotta India Private Limited

Industry: Audio-Visual | IT Infrastructure | Office Automation | System Integration

Experience

Minimum 2 Years (Senior Profiles Preferred)

Position - 6

Employment Type

Full-Time

Working Days

Monday – Saturday (6 Days a Week)

Compensation

Salary – 25K – 35K (No Bar for the Right Candidate)

Open Positions & Locations

• Vasant Vihar, South Delhi – 6 Positions

Location Advantage (Delhi Office)

• Office at Vasant Vihar, South Delhi
• Walking distance from Vasant Vihar Metro Station (Magenta Line)
• Excellent metro connectivity across Delhi-NCR

Location Preference

Preference will be given to candidates residing within 15 km radius of Vasant Vihar with direct metro connectivity. Ideal commute time: 30–40 minutes.

Open to Relocation:

We are open to hiring candidates from across India, provided they are willing to relocate to Delhi / Gurgaon. Preference for candidates with strong geographical knowledge of Delhi-NCR and Pan India.

Role Overview

We are looking for a highly intelligent, proactive, and result-driven professional to work as a core support partner to the Director & Senior Management, with primary focus on Strategic Support and Sales Coordination.

The role demands:

• Strong analytical ability and high IQ level
• Capability to independently manage business, coordination, and operational activities
• A holistic approach in supporting leadership, driving execution, and contributing to business growth

Our Business & Solutions

Rivotta India operates as a complete System Integrator, delivering end-to-end solutions across:

• Audio Visual Solutions – Boardroom AV, Video Conferencing, Displays, Projection Systems
• IT Infrastructure – Networking, Wi-Fi, Firewall, Structured Cabling
• Office Automation – Printers, Copiers, Scanners, Document Management
• Integrated Solutions – Smart Offices, Command & Control Rooms, Collaboration Solutions

Key Roles & Responsibilities

Strategic Support & Executive Assistance (Primary Focus)

• Assist Director in business planning, execution, and decision-making
• Manage calendar, meetings, emails, travel, and priorities
• Handle confidential communication and high-level documentation
• Work holistically across departments, supporting senior management

Sales Coordination & Business Development

• Support sales operations, proposals, presentations, and client interactions
• Coordinate with corporates, MNCs, embassies, government, defence & institutional clients
• Assist in lead tracking, follow-ups, and closing business opportunities
• Build strong liaison with clients and key stakeholders
• Contribute actively towards achieving business goals and revenue targets

OEM & Vendor Coordination

• Interact and coordinate with OEMs, brands, and technology partners
• Manage commercial discussions, product alignment, and solution coordination
• Ensure timely support, pricing, and technical inputs from OEMs

Decision Making & Execution

• Take independent decisions in day-to-day coordination and operations
• Act as a problem-solver and execution driver
• Ensure closure of tasks, deadlines, and deliverables with accountability
• Ready to travel within Delhi-NCR / Pan India for meetings, as required

HR Coordination (Secondary Responsibility)

• Monitor attendance, discipline, and employee performance
• Support hiring, onboarding, and HR coordination
• Ensure policy adherence and structured work culture

Administration & Office Management (Secondary Responsibility)

• Oversee office administration, facilities, vendors, and infrastructure
• Ensure office hygiene, decorum, and professional environment are maintained
• Maintain smooth coordination across departments

MIS, Reporting & Communication

• Prepare daily MIS reports, dashboards, and performance summaries
• Take regular updates and reporting from all departments
• Analyze data and provide decision-support insights to management
• Create high-quality presentations, proposals, and documentation
• Excellent command over English communication (written & verbal)
• Strong expertise in Excel (Pivot, VLOOKUP), PowerPoint & Word

Preferred Candidate Profile

• Minimum 3+ years’ experience in EA / Business Support / Sales Coordination roles
• Preference will be given to candidates who understand Government business
• Strong exposure to System Integration / AV / IT / Office Automation industry preferred
• Experience working with OEMs, corporates, MNCs, embassies, government & defence sectors
• High intelligence, sharp decision-making ability, and ownership mindset
• Excellent English communication and presentation skills
• Presentable personality with strong liaison capabilities
• Strong proficiency in MS Office tools
• Maintain a highly professional and presentable appearance while representing the Director and the company.
• Excellent interpersonal, communication, negotiation and stakeholder management skills.
• Excellent spoken and written English with professional email drafting.
• Open to travel across North India frequently.
• Prepare detailed travel itineraries including bookings and meeting schedules.
• Identify cross-selling opportunities from existing customers.
• Maintain CRM, follow-ups and business pipeline.
• Represent management in meetings and prepare MOM.
• Maintain confidentiality and professionalism.
• Coordinate across departments for timely execution.
• Work under pressure and manage multiple priorities.

Office Address

Rivotta India Private Limited

20E, 2nd Floor, Basant Lok

Vasant Vihar, New Delhi – 110057

How to Apply

📧 Email CV: hr@rivottaindia.com

📱 WhatsApp CV: 9871004768