Secretory To Principal / Director, HR Administrator

Secretary to the Principal – Job Summary

The Secretary to the Principal provides comprehensive administrative and secretarial support to the Principal by managing daily office operations, scheduling meetings, handling official correspondence, maintaining confidential records, and coordinating communication with internal and external stakeholders. The role ensures the smooth functioning of the Principal's Office through efficient documentation, follow-up of institutional activities, and professional office management.

Key Responsibilities:

Manage the Principal's calendar, appointments, meetings, and official correspondence.

Draft and process letters, notices, circulars, reports, presentations, and meeting minutes.

Maintain confidential files, records, and official documents in both physical and digital formats.

Coordinate communication between the Principal, departments, faculty, students, management, and external agencies.

Monitor follow-up of decisions, deadlines, and institutional action items.

Assist in organizing meetings, inspections, accreditation visits, official events, and VIP visits.

Prepare reports, maintain office records, and ensure timely documentation.

Maintain confidentiality and uphold professional standards in all official communications.

Qualifications:

Bachelor's degree in any discipline (Master's degree or Diploma in Office Administration/Secretarial Practice preferred).

3–5 years of experience in secretarial or administrative support, preferably in a higher education institution.

Essential Skills:

Excellent written and verbal communication in English, Marathi, and Hindi.

Strong organizational, coordination, and time management skills.

Proficiency in Microsoft Office, Google Workspace, and office management software.

Excellent drafting, documentation, and multitasking abilities.

High level of professionalism, discretion, integrity, and confidentiality.

HR Administrator – Job Summary

The HR Administrator is responsible for managing the institution's human resource functions, including recruitment, onboarding, employee records, attendance, leave administration, payroll coordination, performance appraisal, training and development, statutory compliance, and employee engagement. The role ensures adherence to institutional policies, labor laws, and regulatory requirements while maintaining accurate HR records and supporting a positive, professional work environment.

Key Responsibilities:

Coordinate recruitment, selection, and onboarding of faculty and staff.

Maintain employee records, service books, and HR documentation.

Manage attendance, leave, and payroll-related processes.

Support performance appraisal, promotions, and faculty development programs.

Ensure compliance with AICTE, UGC, SPPU, NAAC, NBA, labor laws, and other statutory requirements.

Organize employee engagement, welfare, and grievance redressal activities.

Prepare HR reports, MIS, and documentation for management and accreditation.

Maintain confidentiality of employee information and support effective HR operations.

Qualifications:

Bachelor's degree in HR, Business Administration, Commerce, or a related field (MBA/PGDM in HR preferred).

3–5 years of HR administration experience, preferably in a higher education institution.

Essential Skills:

Strong communication, interpersonal, and organizational skills.

Knowledge of HR practices, labor laws, and statutory compliance.

Proficiency in Microsoft Office and HRMS/ERP systems.

Excellent documentation, coordination, and problem-solving abilities.

High level of integrity, professionalism, and confidentiality.