Secretary / Personal Assistant To Director

Secretary / Personal Assistant to Director

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Job Description

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We are seeking a highly motivated, dynamic, and professional personal Assistant to provide comprehensive support to the Directors in business development, client engagement, coordination, travel management, and administrative operations. The ideal candidate should possess excellent communication skills, a polished professional presence, strong interpersonal abilities, and a proactive approach to supporting senior leadership.

This role requires frequent interaction with clients, business associates, vendors, and stakeholders while ensuring smooth execution of business activities and director schedules.

Key Responsibilities

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Executive Support

• Provide day-to-day administrative and operational support to the Directors.
• Manage calendars, appointments, meetings, and follow-ups.
• Organize schedules and ensure timely coordination of activities.
• Prepare meeting notes, action items, and progress updates.
• Handle confidential information with discretion and professionalism.

Business Development Support

• Assist Directors during client meetings, presentations, and networking events.
• Coordinate with prospective clients, business partners, and stakeholders.
• Support lead generation, relationship management, and business follow-ups.
• Maintain records of business discussions, opportunities, and ongoing engagements.
• Help organize business development initiatives and promotional activities.

Travel & Event Coordination

• Accompany Directors for domestic and international business travel as required.
• Coordinate travel arrangements, accommodation, transportation, and event logistics.
• Ensure seamless execution of travel schedules and business engagements.
• Assist during conferences, exhibitions, networking events, and corporate meetings.

Client Relations & Hospitality

• Welcome and coordinate visitors, clients, and business associates.
• Ensure a professional and positive experience for guests and stakeholders.
• Maintain strong professional relationships with clients and partners.
• Support hospitality arrangements during meetings, events, and corporate functions.

Coordination & Communication

• Liaise with internal teams, external agencies, vendors, and partners.
• Coordinate tasks assigned by the Directors and track completion.
• Facilitate smooth communication between stakeholders and leadership.
• Represent the Directors professionally during interactions and follow-ups.

Administrative Management

• Prepare reports, presentations, correspondence, and documentation.
• Maintain records, databases, and filing systems.
• Assist in project tracking and operational coordination.
• Support miscellaneous assignments and special projects as directed.

Skills & Competencies

• Excellent verbal and written communication skills.
• Strong interpersonal and relationship-building abilities.
• Professional grooming and presentation.
• High level of confidence and adaptability.
• Strong organizational and multitasking skills.
• Ability to work independently and under pressure.
• Positive attitude and customer-centric approach.
• Strong problem-solving and coordination abilities.
• Ability to maintain confidentiality.

Travel Requirement

• Willingness to travel extensively for business meetings, conferences, client interactions, and corporate events.

Preferred Attributes

• Energetic and proactive personality.
• Professional appearance and business etiquette.
• Strong networking and relationship management capabilities.
• Excellent hospitality and client-facing skills.
• Ability to handle multiple priorities simultaneously.
• Flexibility to work beyond standard office hours when required.

Compensation & Benefits

• Attractive salary package.
• Travel and accommodation expenses covered during official travel.
• Performance-based incentives.
• Exposure to senior leadership and business development activities.
• Career growth opportunities within the organization.

Reporting To

Directors / Executive Leadership Team