Tender Project Manager

Key Responsibilities

Tender Management

Monitor and identify tender opportunities from government, private, and corporate sectors.

Review tender documents, drawings, BOQs, specifications, and contractual requirements.

Assess project feasibility, risks, and commercial viability before bid participation.

Prepare bid qualification documents and tender compliance reports.

Estimation & Costing

Lead quantity take-offs and cost estimation for interior fit-out projects.

Prepare detailed cost sheets, rate analysis, and project budgets.

Obtain and evaluate quotations from vendors, subcontractors, and suppliers.

Ensure accurate pricing based on project scope, market trends, and company margins.

Bid Preparation & Submission

Coordinate with design, procurement, projects, finance, and legal teams for bid inputs.

Prepare technical and commercial proposals as per tender requirements.

Ensure timely submission of bids with complete documentation.

Maintain tender schedules and submission trackers.

Contract Review & Negotiation

Review contractual terms and conditions.

Identify commercial, financial, and operational risks in tender documents.

Support management during bid clarification meetings and negotiations.

Assist in finalizing contracts and work orders after award.

Vendor & Stakeholder Coordination

Develop and maintain relationships with vendors, consultants, clients, and subcontractors.

Coordinate with project teams to gather technical inputs and execution strategies.

Support business development initiatives and prequalification submissions.

Reporting & Documentation

Maintain tender database, bid records, and project cost benchmarks.

Generate reports on bid status, success rates, and market opportunities.

Ensure compliance with company policies and client requirements.

Qualifications

Bachelor's Degree in Civil Engineering, Interior Design, Architecture, Construction Management, or related field.

MBA or PG Diploma in Project Management is an added advantage.

Experience

8–15 years of experience in tendering, estimation, and commercial management within interior fit-out, turnkey contracting, or construction industries.

Experience handling large-scale corporate, commercial, retail, hospitality, and government interior projects.

Proven track record of managing Pan-India tender submissions.

Required Skills

Strong knowledge of interior fit-out materials, execution methodologies, and BOQ preparation.

Expertise in quantity surveying, estimation, and cost control.

Understanding of tendering procedures, contract administration, and procurement processes.

Proficiency in AutoCAD, MS Excel, ERP systems, and estimation software.

Strong analytical, negotiation, and commercial acumen.

Excellent communication and stakeholder management skills.

Key Performance Indicators (KPIs)

Number and value of tenders submitted.

Tender win ratio and conversion rate.

Accuracy of cost estimates and budget adherence.

Timeliness of bid submissions.

Profitability and commercial viability of awarded projects.

Compliance with tender requirements and documentation standards.

Preferred Attributes

Ability to work under tight deadlines.

Strong attention to detail and risk assessment capabilities.

Leadership skills to manage cross-functional tendering teams.

Willingness to travel across India when required.

Reporting To: Head – Business Development / Director – Projects / Chief Operating Officer (as per organization structure)

Compensation: Competitive salary, performance incentives, travel allowances, and growth opportunities within a rapidly expanding Pan-India interior contracting organization.