Office Coordinator

Job Description – Office Coordinator

Position: Office Coordinator

Organization: kRtyaVed Performing Arts

Location: Bengaluru, Karnataka

Employment Type: Full-Time

About kRtyaVed

kRtyaVed Performing Arts is a premier academy dedicated to preserving and promoting Indian classical performing arts through excellence in training, performances, and cultural education. We are looking for a proactive, highly organized, and enthusiastic Office Coordinator who can ensure the smooth functioning of the academy while delivering an exceptional experience to students and parents.

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Key Responsibilities

1. Lead Generation & Admissions

* Handle new enquiries through phone, WhatsApp, social media, and walk-ins.

* Counsel prospective students and parents about courses and programs.

* Follow up with leads and convert enquiries into admissions.

* Maintain the admission pipeline and enquiry database.

2. Student Administration

* Manage student registrations and admissions.

* Maintain attendance records.

* Ensure student data is updated accurately.

* Prepare receipts, invoices, and fee records.

3. Fee Management

* Track fee payments and outstanding dues.

* Send payment reminders and follow up on pending fees.

* Maintain accurate financial records related to student fees.

4. Scheduling & Operations

* Prepare and maintain class timetables.

* Coordinate faculty schedules.

* Manage studio and venue bookings.

* Ensure classrooms and resources are ready before sessions.

5. Documentation

* Maintain admission forms, consent forms, examination records, certificates, and student files.

* Organize both digital and physical records.

* Ensure documentation is accurate and confidential.

6. Parent & Faculty Communication

* Serve as the primary point of contact for parents and students.

* Coordinate communication between faculty, management, and families.

* Respond to calls, emails, WhatsApp messages, and enquiries professionally.

7. Event Coordination

* Coordinate annual day, workshops, Arangetrams, competitions, and performances.

* Manage venue bookings and vendor coordination.

* Coordinate costumes, photography, videography, lighting, sound, catering, and logistics.

* Ensure smooth execution of academy events.

8. Vendor Management

* Liaise with external vendors.

* Obtain quotations and coordinate bookings.

* Ensure timely delivery of services and materials.

9. Social Media Coordination

* Coordinate with the marketing team for content shoots.

* Schedule students and faculty for recordings.

* Suggest content ideas for Instagram, YouTube, and other digital platforms.

* Assist in planning the monthly content calendar.

10. Reporting & Administration

* Prepare monthly enquiry and admission reports.

* Track conversion rates.

* Assist with salary calculations.

* Support basic P&L reporting and administrative documentation.

* Maintain inventory of office supplies and academy materials.

11. Crisis & Operational Management

* Handle operational challenges during performances, workshops, and events.

* Resolve scheduling conflicts efficiently.

* Ensure uninterrupted day-to-day operations.

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Required Skills

* Excellent communication skills in English, Hindi, and Kannada

* Strong organizational and multitasking abilities

* Excellent follow-up skills

* Good interpersonal and customer service skills

* Basic proficiency in Microsoft Excel, Word, Google Sheets, and Google Drive

* Ability to work independently and under pressure

* Problem-solving mindset

* Professional attitude and positive work ethic

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Preferred Qualifications

* Bachelor’s degree in any discipline.

* 0-3 years of experience in administration, operations, customer relations, education, or event coordination.

* Experience in an academy, educational institution, performing arts organization, or service industry is preferred.

* Interest in Indian classical performing arts is an advantage.

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Work Timings- Day Shift (flexible)

(or as per scheduled classes/events)

Weekly Off: Sunday

Additional hours may be required during annual events, performances, workshops, festivals, and examinations. Compensatory off may be provided based on operational requirements.

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What We’re Looking For

We are looking for someone who is:

* Highly organized and dependable

* Friendly and approachable

* Passionate about creating excellent student and parent experiences

* Comfortable managing multiple responsibilities

* Able to think proactively and solve problems independently

* Excited to contribute to a growing performing arts institution

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Salary & Benefits

* Competitive salary based on experience.

* Performance-based appraisal.

* Opportunity to work in a creative and culturally enriching environment.

* Professional growth and learning opportunities.

* Exposure to large-scale cultural events and productions.

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How to Apply

Interested candidates can share their resume via WhatsApp or call: 7349488333

Join us in preserving tradition, inspiring talent, and creating meaningful artistic experiences.