Office Assistant

ob Title: Office Assistant

Job Summary:

An Office Assistant provides administrative and clerical support to ensure the smooth operation of an office. They assist with organizing files, handling correspondence, maintaining office supplies, and supporting staff with day-to-day administrative tasks.

• Key ResponsibilitiesAnswer phone calls and respond to emails.
• Greet visitors and direct them to the appropriate person.
• Schedule appointments and maintain calendars.
• Organize, file, and maintain office records and documents.
• Prepare reports, letters, and other business documents.
• Order and maintain office supplies and equipment.
• Assist with data entry and database management.
• Process incoming and outgoing mail and deliveries.
• Support meetings by preparing materials and taking meeting notes.
• Perform general administrative duties as assigned.
• Required Skills and QualificationsHigh school diploma or equivalent (Associate's degree is a plus).
• Previous administrative or office experience preferred.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy.
• Ability to multitask and prioritize work effectively.
• Professional attitude and customer service skills.
• Preferred QualificationsExperience with office management software.
• Basic bookkeeping or accounting knowledge.
• Ability to maintain confidentiality.
• Strong problem-solving skills.
• Work EnvironmentTypically works in an office setting.
• Standard business hours, with occasional overtime if required.
• Frequent use of computers, printers, and other office equipment.