Tender Executive

Key Responsibilities / Job Description

1) Market Research & Tender Identification

Daily/weekly tender portals, सरकारी portals અને other relevant sources પર research કરવું

કંપનીના product related relevant tenders identify કરવા

Tender eligibility, scope, technical requirements અને commercial terms analyze કરવું

Tender participate કરવું કે નહીં તે અંગે management ને proper recommendation આપવું

2) Tender Analysis

Tender document study કરીને important points note કરવા

Product specification, quantity, delivery terms, EMD, performance security, eligibility criteria, and submission timeline check કરવું

Risk analysis and opportunity analysis કરવી

Tender winning probability assess કરવી

3) Bid Preparation

Technical bid અને commercial bid properly prepare કરવી

Pricing discussion અને costing coordination કરવું

All formats, annexures, declarations, compliance sheets, and certificates fill up કરવાં

Bid submission before deadline ensure કરવી

4) Documentation & Compliance

Required documents update અને maintain કરવાં

Tender documents, company profile, product brochures, authorization letters, GST, PAN, MSME, अनुभव documents વગેરે arrange કરવાં

Missing/expired document follow-up કરવો

Document filing system maintain કરવો

5) Coordination & Negotiation

Internal team સાથે coordination કરવું: sales, production, accounts, dispatch, management

Buyers / tender department / officials સાથે professional communication રાખવી

Clarification, negotiation, and query handling કરવું

Technical and commercial discussion properly represent કરવું

6) Presentation & Follow-up

Tender related presentations, meetings, and product explanations prepare કરવી

Customer / department / committee સામે product advantages clearly present કરવાં

Bid status follow-up કરવું

Re-tender, reverse auction, clarification, and award stage follow-up કરવું

7) Post Bid Activity

Award confirmation પછી order-related coordination કરવું

Purchase order, agreement, security deposit, delivery schedule, and dispatch coordination કરવું

Order execution tracking કરવું

Tender history, lost/won analysis, and future improvement report maintain કરવો

Accountability / Performance Responsibility

Tender Executive ની accountability નીચે મુજબ રહેશે:

Relevant tenders time પર identify કરવાં

Tender qualification properly check કરવી

Bid submission accuracy maintain કરવી

Deadline miss ન થવી જોઈએ

Documentation error-free હોવું જોઈએ

Follow-up regular અને systematic હોવો જોઈએ

Management ને clear updates આપવાના રહેશે

Win rate improve કરવા માટે active effort કરવી

Tender database અને tracking sheet updated રાખવી

Company product position in tender market strengthen કરવી