Accounts and Admin Executive

Job Title

|Admin & Accounting Executive – Residential Society

Location Veer Savarkar Heights-2, Gota-Ognaj Road, Ognaj, Ahmedabad 380060

Employment Type : Full-Time (Flexible Working Hours Morning 9 to 12 & Evening 5 to 9)

About the Role

We are seeking a responsible and organized Admin & Accounting Executive to manage the day-to-day administrative, accounting, and resident coordination activities of a residential society with approximately 500 members/flats. The ideal candidate should have strong accounting knowledge, administrative skills, communication abilities, and experience in society/apartment management operations.

• Key ResponsibilitiesAdministrative ResponsibilitiesHandle daily office administration and society operations.
• Maintain records of residents, tenants, vehicles, staff attendance, vendors, and contracts.
• Coordinate with committee members, residents, security staff, housekeeping, and maintenance teams.
• Manage complaints and service requests from residents and ensure timely resolution.
• Organize society meetings, prepare meeting agendas, and maintain MOM (Minutes of Meeting).
• Maintain documentation related to AMC contracts, insurance, legal papers, licenses, and compliance records.
• Coordinate with government authorities, municipal bodies, and utility service providers when required.
• Supervise gate management, visitor records, and common facility usage.
• Monitor inventory and procurement of office and maintenance supplies.
• Accounting ResponsibilitiesMaintain society accounts, books of accounts, and financial records accurately.
• Prepare and issue maintenance bills/invoices to members.
• Track maintenance collections and follow up on pending dues.
• Handle vendor payments, petty cash, reimbursements, and expense tracking.
• Reconcile bank statements and maintain cash flow records.
• Prepare monthly income & expenditure statements and financial reports for the managing committee.
• Assist in annual budgeting and audit processes.
• Maintain GST/TDS records (if applicable) and coordinate with CA/auditors.
• Ensure proper filing of invoices, receipts, vouchers, and payment records.
• Use accounting software such as Tally, Excel, or society management software.
• Required QualificationsBachelor’s degree in Commerce (B.Com) or related field.
• 2–5 years of experience in accounting and administration.
• Experience in residential society/apartment management preferred.
• Knowledge of Tally ERP, MS Excel, and basic computer operations.
• Understanding of society accounting, maintenance billing, and vendor management.
• Good communication and interpersonal skills.
• Ability to multitask and handle residents professionally.
• Preferred SkillsStrong organizational and documentation skills.
• Problem-solving and coordination abilities.
• Basic knowledge of statutory compliance and audit support.
• Experience with apartment/society management software is an advantage.
• Working Hours 6 days a week
• [Morning 9: 30 to 12:30 & Evening 5:30 to 9:30
• Salary Based on experience and qualifications.
• Reporting To Managing Committee / Society Chairman / Secretary /Tresurer
• Additional Expectations Maintain confidentiality of society financial and resident information.
• Ensure smooth day-to-day functioning of society operations.
• Be available during emergencies or important society events when required.