Secretary / Executive Assistant

Role Overview:

We are looking for a highly responsible and organized individual to handle HR operations, business coordination, and executive support to the CEO.

This role will act as a central point in the company, ensuring smooth functioning across hiring, employee management, sales tracking, and production coordination.

Key Responsibilities:

• 1. HR Management (Full Responsibility)Handle end-to-end recruitment (sourcing, screening, scheduling)
• Manage onboarding and documentation
• Handle exit formalities
• Maintain employee records
• Track attendance and leaves
• Prepare salary data for processing (no final payroll handling)
• Ensure HR processes and discipline in the company

2. CEO & Office Support:

• Assist CEO in daily planning, follow-ups, and reminders
• Maintain task trackers and ensure completion
• Prepare reports and summaries for decision-making

3. Sales MIS & Lead Tracking:

• Maintain lead tracker (IndiaMART & other sources)
• Track order status and sales team follow-ups
• Ensure no leads or orders are missed
• Prepare daily/weekly MIS reports

4. Operations Coordination

• Coordinate between sales team and production unit
• Track dispatch status and update teams
• Ensure smooth communication between departments
• Follow up on order execution timelines

5. Data & Record Management:

• Maintain accurate records of leads, orders, employees
• Organize all business data in Excel/Google Sheets
• Ensure timely updates and reporting 

Skills Required:

• Strong Excel / Google Sheets skills (mandatory)
• Good communication & coordination ability
• Basic HR knowledge (recruitment, onboarding, records)
• High ownership and accountability
• Ability to handle multiple responsibilities

Experience:

• Experience:1–3 years in HR / Operations / Admin roles