Administrative Assistant

A Front Office Executive or Receptionist is usually the first point of contact in an office, hotel, hospital, school, or company. The role mainly involves communication, visitor handling, coordination, and administrative support.

• Main Responsibilities1. Visitor HandlingWelcome visitors and guests
• Guide them to the correct department/person
• Maintain visitor records/register
• 2. Telephone HandlingAnswer incoming calls
• Transfer calls to concerned departments
• Take messages professionally
• 3. Front Desk ManagementMaintain reception area cleanliness and appearance
• Handle inquiries from customers or clients
• Manage appointments and schedules
• 4. Administrative SupportData entry and filing
• Preparing documents and reports
• Managing emails and courier services
• 5. Coordination WorkCoordinate meetings and conference rooms
• Support HR/Admin teams
• Communicate with vendors or clients
• 6. Office Records MaintenanceAttendance records
• Visitor logbooks
• Office supplies tracking Skills RequiredGood communication skills
• Basic computer knowledge
• MS Excel and email handling
• Professional appearance and behavior
• Multitasking ability
• Customer service attitude
• Common Software UsedMicrosoft Excel
• Microsoft Outlook
• Google Workspace
• Visitor management software
• Attendance systems
• Industries Hiring Receptionists / Front Office StaffIT companies
• Hospitals
• Hotels
• Schools & colleges