Billing Executive

Ensure less than 5% attrition rate in manpower

1) Ensure timely salary & other

reimbursement payment on time

Submission of Manpower headcount report - Monthly

1) Verify all the manpower and their details

2) Prepare the data of current manpower, left employees and new hires

3) Prepare the report and share with stakeholders for further usage

Availability of 100% toolkit materials+kitbag with fitters

1) Discuss with KAM & RC for requirement

time to time

2) Recommend KAM if any addition requirement of tools arises

3) Ensure fitters have the material available in their kitbags

4) Ensure to submit required information to KAM for any approvals

5) Time to time report submission to respective stakeholders

Sharing of month attendance with client

1) Prepare attendance sheet share with

RC/KAM to further share with Cheil

2) Coordinate and monitor the same for ZM

3) Coordinate with Cheil for any disconnect

Sharing of approved attendance with HR

1) Shares approved attendance with agency HR

and follow-up for payment disbursement to employees

Generation/submission of Salary Invoice

1) Prepare head wise amount in invoices

along with supporting as per check list

2) Coordinate internally for invoice related documents (with HR for

attendance, with finance for payment proof, ZM for approval etc.). post

collection of documents match with invoice and other documents as per Cheil's

requirement

3) Prepare salary sheet and other formats as per check list and ensure these

are inline with invoices

4) Maintain CTC master and share monthly

5) Invoice submission in VMS with supporting documents

6) Query resolution if any

7) Coordinate with BAM/finance team for salary disbursement on time

Submission of Claims of employees by 4th of the month

1) Verify all the claims are genuine and

within company policy

2) Ensure all claims are backed with proper approvals

3) Post checking of claims, submit to HR / Finance for payment

4) Follow-up for payment proofs

5) Discuss with stakeholders if any disconnect

Submission of claims invoice

1) Prepare Invoices along with supporting as

per check list

2) Prepare travel / claim detail sheet, payable sheet, and other format

3) Collect payment proof from finance and match with invoice

4) Submit invoice in VMS along with supporting documents

5) Query resolution if any

Collection of Claims from fitters

1) Coordination with field team for all

claims ( travel / transportation etc.) and related supporting documents

2) Collect and check travel / transportation / courier supporting. Coordinate

with team in case any disconnect

3) Collection of Claims from fitters

4) Ensure all claims are duly approved

5) Update Fitters & RCs for pending claims and paid claims

6) Ensure all Travel claims of fitters are received on time

7) Ensure proper verification of travel claims

Compilation of Hard copies to excel for invoicing summary

1) Maintain excel ( detail sheet related to invoices ) and share whenever required

Submission of Element Invoicing to Cheil

1) Checking / segregation (element / ladder)

of ticket dump in SRMS for PO wise/state Wise (and capping of 50 K going

forward)

2) Generate PI in SRMS. PO wise / state wise and process fortnightly

3) Prepare signed PDF PI as per system data and upload in SRMS against each

generated PI

4) Follow-up with ZM for approval, and commercial for Sub PO

5) Post Sub PO receiving, check Sub PO and prepare invoices against Sub POs

6) Download approved ticket / Item summery from SRMS against each PI for

invoice supporting

7) Submit Invoices along with supporting document in VMS

8) Query resolution if any

9) Coordinate BAM and ensure PIs are raised on time

10) Follow up for issuance of Sub PO

11) Ensure timely closer of all Invoices

Submission of Element Invoicing to Cheil

(Submission of Other cost / one time activity Invoicing to Cheil)

1) Prepare working sheet of payable as per

approved rate card

2) Prepare Invoices along with supporting as per check list, coordination internally

for invoice related documents (with finance for payment proof, ZM for

approval etc.).

3) Prepare any other format if required (i.e. detail sheet for PPE)

4) Submit in VMS as per process

5) Query resolution if any

Self learning course

1) Not applicable from March 2020

Filing of vendor bills in the system (Cab+courier+Non-production)

1) Submit the same to finance for payment process if direct uses of service / material etc.

Verification of all bills submitted

2) Verification of all invoices before

submission to ensure processing of correct claims in correct manner

Advance filing for all production orders

1) Tracking of production element

requirement

2) Coordinate with RCs on daily basis for production element requirement

3) Track the logistic partner for timely delivery

Tracking Vendor PO and payments

1) Check all PO in VMS, accept in VMS, and

follow-up for PO status update to enable the PO for invoice submission

2) Tracking of invoice progress/status

3) PO due date tracking and extension follow-up in case needed

4) PO v/s invoice, reconciliation and saving declaration in VMS

5) Follow-up for payment against submitted invoices. Match with received

payment as per invoices. Payment reconciliation, ledger matching/reconciliation

etc. if required

6) Raise alarm to ZM and respective stake holders in case of consumption if

more than 70-80%

Any other Role or Responsibility may be

given time to time

1) Manual tracking of Service consumption

2) Projection / Estimates preparation division & state wise (as and when

required)

3) Monthly consumption report

4) Service invoice report as per cost head wise breakup

5) Tracking of cost (many one time activity, fitter drives etc.) to ensure

work as per budget availability / approval

6) Advance, BG related activity

7) Manpower costing according to budget / approval

8) Coordination with Cheil finance and agency finance in case any TAX related

issue

9) Other detail / Data as and when required