Construction Site Billing Engineer

Position Title: Construction Site Billing Engineer

Job Summary:

We are seeking a highly organized and detail-oriented Construction Site Billing Engineer who will be stationed full-time at the project site. The candidate will be responsible for measuring completed work, preparing running bills, maintaining daily work trackers, coordinating with site execution teams, submitting monthly client bills, and ensuring timely collection and closure of payments.

The ideal candidate must have strong knowledge of construction measurements, quantity calculations, billing processes, and proficiency in Microsoft Excel and other billing tools.

Key Responsibilities:

Site Measurement & Quantity Verification

• Conduct physical measurement of completed work at site on a daily basis.
• Verify executed quantities against approved drawings and BOQ.
• Prepare measurement sheets and maintain records of work completed.
• Coordinate with site engineers, supervisors, and contractors for quantity verification.
• Ensure all measurements are properly documented and approved as per client format.

Billing & Documentation

• Prepare client RA (Running Account)
• Bills and Final Bills based on site measurements.
• Generate on-the-spot billing reports using Excel and other billing software/tools.
• Maintain accurate billing records with supporting documents.
• Verify subcontractor/vendor bills and quantities before processing.
• Track variations, extra items, and change orders separately.

Project Tracking & MIS Reporting

• Maintain daily, weekly, and monthly work progress trackers.
• Update quantity executed versus BOQ quantities.
• Prepare billing status reports and project dashboards.
• Maintain records of completed work, pending work, billed quantities, and payment status.
• Generate monthly MIS reports for management review.

Purchase Tracking & Cost Monitoring

• Maintain a detailed tracker of all project-related purchases, including materials, equipment, consumables, subcontractor services, and miscellaneous site expenses.
• Verify purchase quantities against approved requirements and site consumption.
• Coordinate with procurement and accounts teams to ensure all purchase records are accurately maintained.
• Monitor project costs against approved budgets and highlight any deviations to management.
• Maintain updated records of Purchase Orders (POs), invoices, delivery challans, and vendor payment status.
• Generate weekly and monthly cost reports for management review.

Labor Payment Tracking & Weekly Wage Management

• Maintain daily labor attendance records and manpower deployment reports.
• Prepare weekly labor payment statements based on attendance and work completed.
• Coordinate with site management and accounts teams to ensure timely release of labor payments.
• Track all labor payments and maintain payment history records for each worker, contractor, and labor agency.
• Ensure no pending labor dues remain unresolved and escalate discrepancies immediately.
• Maintain wage registers, payment acknowledgments, and supporting documentation for audit purposes.

Payment Records & Financial Documentation

• Maintain a comprehensive payment tracker covering client receivables, vendor payments, subcontractor payments, purchase payments, and labor payments.
• Ensure all payment records are updated in real time and supported by proper documentation.
• Monitor outstanding payables and receivables and provide weekly status reports to management.
• Maintain historical records of all project financial transactions for future reference and audits.
• Reconcile billing, collections, purchases, and payments on a monthly basis to ensure financial accuracy.
• Prepare weekly and monthly cash flow and payment status reports for management review.

Required Skills

• Strong knowledge of construction measurements, BOQ interpretation, and quantity surveying.
• Proficiency in Microsoft Excel (Advanced Formulas, Pivot Tables, VLOOKUP/XLOOKUP, MIS Reporting).
• Ability to prepare RA Bills, Final Bills, Cost Reports, and Project Trackers.
• Knowledge of AutoCAD drawings and quantity extraction.
• Strong coordination, documentation, and follow-up skills.
• Excellent analytical, reporting, and communication abilities.
• Ability to work independently at project sites and manage multiple responsibilities simultaneously.