Secretary / Executive Assistant

Key Responsibilities:

• Oversee day-to-day office administration and facilities management.
• Maintain records, files, and documentation in compliance with company policies.
• Coordinate with vendors, suppliers, and service providers.
• Manage office budgets, procurement, and inventory control.
• Support HR functions such as onboarding, attendance, and employee engagement activities.
• Ensure compliance with statutory and organizational requirements.
• Provide administrative support to management and other departments.

Skills & Qualifications:

• Bachelor’s degree in Business Administration or related field.
• Strong organizational and multitasking skills.
• Proficiency in MS Office and office management software.
• Excellent communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Key Responsibilities:

• Manage executive’s calendar, schedule meetings, and coordinate travel arrangements.
• Handle correspondence, emails, and phone calls on behalf of the executive.
• Prepare reports, presentations, and meeting agendas.
• Maintain confidentiality of sensitive information.
• Liaise with internal teams and external stakeholders.
• Organize and follow up on tasks, deadlines, and commitments.
• Assist in personal tasks and errands as required by the executive.

Skills & Qualifications:

• Bachelor’s degree or diploma in Secretarial Practice/Business Administration.
• Proven experience as a Personal Secretary/Executive Assistant.
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Proficiency in MS Office and scheduling tools.
• Professional demeanor and ability to work under pressure.