Facility Coordinator - Soft Services

Facility Coordinator - Soft Services

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Job Description: Facility Coordinator - Soft Services

Urgency: Immediate joiner / Maximum 1 month notice period

Job Location: Bellandur, Bangalore

Designation: Facility Coordinator - Soft Services

Qualification: Graduate with strong experience in soft services, particularly in invoicing, stores management, and inventory management

Experience Required: 2-7 years

Shift Timings: 9:00 AM to 6:00 PM

Work Schedule: 6 days/week

What this job involves:

Prioritizing the facilities' needs

• Working with both the facilities manager and the assistant facilities manager, you'll oversee the property's day-to-day operations and ensure that all administrative functions, security issues and facility services are covered. Likewise, you'll strive for continuous improvement in the process.
• You'll also keep an eye out on the property's supplies and ensure that it has adequate stocks and materials to keep the operations smooth like a well-oiled machine. Likewise, you'll manage supply and service contracts as approved by clients.
• In addition, you'll help mitigate risks by taking part in emergency evacuation procedures, and handling crisis management and business continuity plans. You'll also be on top of health and safety issues that may arise and actively participate in reviewing them.
• Also part of your mandate is to monitor the property's budget. As the person in charge, you'll make sure that there's enough petty cash to support operations. You'll also see to it that vendor invoice processes comply with standards.
• As a part of your scope, you are responsible for ground team handling, grooming & mentoring them into organizational asset.

Going above and beyond expectations

• Client satisfaction is second nature to the person in charge. In this role, you'll take on difficult issues and seek out opportunities to improve operations. You'll also be constantly in tune with the team to achieve key performance metrics and meet service level agreements.
• In addition, you'll carry out routine service audits to ensure that the team maintains its overall performance. You'll also be in charge of creating stock reports, meeting minutes and monthly management reports to the clients.

To apply you need to have:

Specific Requirements:

• Hands-on experience in soft services operations

• Proficiency in invoicing and billing processes

• Store and inventory management skills

• Excellent verbal and written communication skills (mandatory)

• Must be comfortable participating in regular meetings with onshore US teams

• Ability to coordinate with vendors and internal teams

• Strong organizational and multitasking abilities

• Client-focused mindset with attention to detail

Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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