Senior Executive - Executive Assistant (Bioequivalence & Clinical Research)

Job Summary

To work in a firm with a Professional work  driven environment where I can utilize and apply mt knowledge , skills , experiences which would enable me as  a graduate to grow while fulfilling organizational goals.

Job Responsibilities

1. Manage Activities as Executive Assistant (Calendar Management, Travel and Expense management)

• Manage meetings and efficient calendar management (Optimize time for various meetings, proactively manage meeting conflicts)
• Domestic and Internal travel – coordinating for ticket/cab/Forex/Insurance/Visa for Director and Head BEC, Head HR and BEC Staff.
• Expense on timely basis – Claim/reimbursement of all expenses for BEC, Director and HR Head.
• Facilitate logistics (Travel, Stay & Meeting) of EMC member and GTA visitors of BEC, preparation of agenda ahead of the visit

2. Dashboard

• Collect all the data and prepare monthly BEC dashboard and presentation.
• Prepare monthly reports for GR&D by 30th of every month
• Prepare ppt for BEC MIS meetings by 7th of every month
• Monthly update of ARPL BEC Board to Excellence Metrics before 7th of every month.

3. Onboarding of New Joinees and Events Management

• Support for setting up departmental events like Apo-connect, Check-in with New Joinees, offsite events, with respect to meeting logistics.
• Allocation and management of onboarding Kit/Stationery and seating arrangement with desktop/laptop in coordination with IT and Admin.

4. Purchase, Invoice and Finance Management

• PR creation for BEC
• Coordinate for PR approval from L1 or L0 depending upon the amount
• Check and track of all invoices related to BEC,
• Coordinate for approval and submission to finance
• Support in preparation, tracking, review of Budget
• Track and coordinate for conveyance, and OT for BEC staff

5. Stationary Management & Third party vendor coordination

• Purchase monthly stationery on the basics of the requirements.
• Maintaining a detailed master sheet for all the requirements with the price.
• Coordinate for salaries of contract associates, OnCall doctors and nurses. Track attendance leave and OT details.
• Ensure salary is credited to contract associates by 1st of every month.

Responsabilités inhérentes à l’emploi

Job Requirements

• Education :
  • B.A Graguate in English.
• Knowledge, Skills and Abilities
  • Good Communication skills.
  • Positive attitude and Enthusiastic in Teamwork
  • An effective time Manager with the ability to Multitask .
• Experience
  • Worked as a Executive Assistant  in DXC (Hewlett-Packard Enterprises ) from 6th Nov 2017 to 31 -Jan-2019
  • Worked as a Facility Co-Ordinator in Oracle India Private Limited ( prestige Tech park ) Near J.P Morgan , Bangalore from 26th October 2015 to 4th Nov 2017.
  • Worked as a Admin Executive / Counselor in Appin Technology Lab in Guwahati from September 2014 to 15th October 2015.
  • Worked as a Counselor / Admin Executive in NIIT ( Guwahati ) from July 2012 to 30th August 2014.

Exigences liées au poste