Legal Business Operations Specialist - NDA Administration

Specialist Legal Business Operations

NDA Administration 

About GlobalFoundries:

GlobalFoundries (“GF”) is a leading full-service semiconductor foundry providing a unique combination of design, development, and fabrication services to some of the world’s most inspired technology companies. With a global manufacturing footprint spanning three continents, GF makes possible the technologies and systems that transform industries and give customers the power to shape their markets. For more information, visit www.gf.com.

Introduction:

We are seeking an organized and detail-oriented Paralegal to manage the end-to-end administration of NonDisclosure Agreements (NDAs) using Icertis Contract Lifecycle Management (CLM). This is a primarily administrative role responsible for operational execution of NDA workflows, from business intake through contract creation, negotiation support, execution, and storage. 

The Paralegal will work closely with business stakeholders and the Legal team to ensure NDAs are generated accurately, tracked efficiently, and processed in accordance with company standards. This role will also leverage AI, automation, and Icertis capabilities to improve NDA turnaround time, consistency, and data quality. 

Key Responsibilities 

NDA Intake & Business Coordination 

• Act as the primary administrator for incoming NDA requests 

• Partner with business teams to collect and validate required NDA information (e.g., counterparty details, purpose, jurisdiction, term, data use) 

• Determine appropriate NDA templates and workflows based on intake data 

• Educate internal stakeholders on NDA requirements, timelines, and standard processes 

Icertis CLM Administration & Contract Creation 

• Create NDAs using approved templates within Icertis CLM 

• Populate contract metadata accurately to support reporting, compliance, and renewals 

• Manage NDA workflows within Icertis, including drafting, internal reviews, legal approvals, negotiations, execution, and closure 

• Track contract status, deadlines, and signatures through completion 

Negotiation & Legal Team Support 

• Support Legal during NDA negotiations by managing document versions, redlines, and issue tracking within Icertis 

• Incorporate approved changes and finalize agreements per Legal guidance 

• Escalate nonstandard terms or deviations from playbooks to Legal for review 

• Ensure executed NDAs are properly stored, indexed, and searchable in Icertis CLM 

AI & Process Optimization 

• Utilize Icertis AI functionality and related tools to improve NDA intake, review efficiency, and metadata accuracy 

• Identify opportunities to automate repetitive NDA tasks and reduce cycle time 

• Participate in the refinement of NDA templates, clause libraries, workflows, and AI assisted review processesassisted review processes 

• Support user adoption of improved NDA processes and tools 

Administrative & Operational Excellence 

• Maintain NDA templates, playbooks, and process documentation 

• Ensure NDA data accuracy for reporting, audits, and compliance purposes 

• Generate routine reports and metrics (e.g., NDA volume, turnaround time, deviations) 

• Assist with contract audits, data cleanup initiatives, and system updates 

Qualifications Required 

• Law degree or Paralegal certification or equivalent legal administrative experience 

• 2+ years of experience supporting contracts or legal operations, preferably in an inhouse environment 

• Handson experience with Icertis CLM or similar contract management systems 

• Experience managing high volume, standardized agreements (NDAs strongly preferred)volume, standardized agreements (NDAs strongly preferred) 

• Strong attention to detail and ability to manage multiple requests simultaneously 

Preferred 

• Experience supporting NDA negotiations in partnership with inhouse counsel 

• Exposure to AI tools used in legal or contract operations 

• Experience improving legal workflows or implementing CLM enhancements 

• Familiarity with contract data reporting and metrics 

Key Skills & Competencies 

• Contract administration and process execution 

• Icertis CLM workflow and metadata management 

• Strong organizational and communication skills 

• Technology forward mindset with interest in AI enabled legal operations forward mindset with interest in AI enabled legal operations 

• Customer service orientation toward internal business

GlobalFoundries is an equal opportunity employer, cultivating a diverse and inclusive workforce. We believe having a multicultural workplace enhances productivity, efficiency and innovation whilst our employees feel truly respected, valued and heard.

As an affirmative employer, all qualified applicants are considered for employment regardless of age, ethnicity, marital status, citizenship, race, religion, political affiliation, gender, sexual orientation and medical and/or physical abilities.

All offers of employment with GlobalFoundries are conditioned upon the successful completion of background checks, medical screenings as applicable and subject to the respective local laws and regulations.

Information about our benefits you can find here: https://gf.com/about-us/careers/opportunities-asia

 

Experience Level

Mid Level