Admin Executive

We are seeking a highly organized, proactive, and versatile Admin -Executive to provide critical operational support to our HR team and high-level secretarial assistance to our Director. This dual-responsibility role requires an individual who can seamlessly switch between managing employee onboarding documentation, maintaining accurate databases, drafting business communications, and organizing administrative workflows for executive leadership.

• Key Responsibilities1. Onboarding & HR OperationsDocument Collection & Verification: Coordinate with new joiners to collect, verify, and securely archive all mandatory background and onboarding documentation.
• Employee Registrations: Complete necessary system, portal, or internal registrations for all new hires and trainees.
• Database Management: Maintain and regularly update employee master data, trackers, and logs in MS Excel with 100% accuracy.
• 2. Executive Support to the DirectorMail Drafting & Correspondence: Draft professional emails, memos, letters, and official communications on behalf of the Director.
• Presentation Design (PPT): Create clear, visually appealing, and structured PowerPoint presentations for the Director's internal reviews, client pitches, or stakeholder meetings.
• Calendar & Coordination: Manage the Director’s schedule, coordinate appointments, and follow up on pending action items from team meetings.
• 3. General AdministrationOffice Admin Activities: Handle daily administrative tasks such as maintaining office files, coordinating vendor deliveries, managing basic office expenses, and executing ad-hoc operational requests.
• Role RequirementsExperience: 1 to 3 years of experience as an HR Assistant, Office Admin, or Executive/Personal Assistant.
• Technical Skills:
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• MS Excel: Proficient in data entry, sorting, filtering, and maintaining clean trackers.
• MS PowerPoint: Strong ability to design professional, clean PPT decks.
• Written Communication: Exceptional email writing and business English drafting skills.
• Key Traits: High level of discretion and confidentiality, excellent time management, and a sharp eye for detail.