Operations Executive

Role Summary

Xthlete is a sports-tech platform building India’s serious athlete community through tournaments, player profiles, brand sponsorships, and sports events.

We are looking for a smart, fast, Tamil-speaking operations person to work directly with the Founder and take care of daily execution work.

This is not a normal role. The person will be trained by the Founder to manage hiring, onboarding, team coordination, attendance, training, documentation, follow-ups, and basic sales calls.

The goal is simple: reduce the Founder’s daily operational load and make sure work gets done without repeated reminders.

Key Responsibilities

1. Hiring, Onboarding & Paperwork

· Find, call, and shortlist candidates for different roles

· Schedule interviews and follow up with candidates until joining

· Collect documents and coordinate offer letters, NDA, agreements, and joining formalities

· Introduce new team members and add them to the required tools, groups, and sheets

2. Team Coordination, Training & Attendance

· Maintain daily attendance and team work updates

· Track who is present, absent, late, or not responding

· Train new team members after learning the process from the Founder

· Follow up on task completion and report delays, excuses, or poor performance

3. Sales, Sponsorship & Meeting Support

· Handle basic calls with organizers, brands, partners, and sponsorship leads

· Pitch Xthlete clearly in Tamil or English when required

· Attend low-priority meetings on behalf of the Founder

· Maintain sales / sponsorship pipeline sheets and bring serious leads to the Founder

4. Founder Support, Reporting & Replacement Process

· Reduce the Founder’s daily operational load by handling follow-ups and coordination

· Send daily reports covering attendance, work updates, hiring, calls, pending work, and problems

· Track poor performance and support warning / exit processes after Founder approval

· Start replacement hiring when a role becomes empty

What We’re Looking For

· Must speak Tamil fluently

· Should be able to speak basic English confidently

· Smart, fast, responsible, and sharp in execution

· Comfortable calling people every day

· Good with Google Sheets, WhatsApp, email, and basic documents

· Can manage people without ego

· Can follow instructions and convert them into action

· Can handle pressure and multiple tasks

· Prior experience in operations, HR, admin, sales coordination, event coordination, or recruitment is a plus

· Interest in sports is a plus, not mandatory

What We’re Looking For

· Fluent Tamil, English and Telugu speaking

· Good at sales cold calls and managing people

· Good with Google Sheets, email draft, and basic documentation

· Able to follow instructions and convert them into clear action

· Strong ownership, follow-up discipline, and ability to manage multiple tasks

· Flexible to travel to different locations as per requirement

· Prior experience in operations, HR, admin, sales coordination, or recruitment is preferred

· Hosted or worked on an event in sports is an added advantage