Real Estate Lease Administration Associate

Process Associate

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Associate 2 – Real Estate – Lease Administration

Chennai - India

Shift Timings - 11.00 AM – 8.00 PM (Time may Vary with requisition of the HOD / Manager)

The successful candidate will join the Retransform BPM – Lease Administration team as a Process Associate, supporting activities related to the administration of commercial properties. The candidate should have a solid understanding of real estate leasing practices in regions such as the US, Australia, and the Middle East, along with familiarity with relevant terminology. Strong knowledge of lease concepts and experience with commercial real estate management software is essential.

Reporting

The position reports to AVP – Real Estate

About Apex

The Apex Group is a global financial services provider with 3,000 staff across 40+ offices globally. We look to recruit bright, articulate and numerate employees who are not afraid of a challenge and are prepared to work hard and love what they do.

Every employee plays a part in making Apex who we are today and the more that we grow, the more important that becomes. Whatever your career path or specialism Apex provides a global platform to allow you to thrive.  

Job Specification

• Responsible for Reviewing, overseeing and tracking the Lease Admin processes.

• Review and interpret lease documents, amendments, and agreements, abstract key financial and non-financial terms into lease administration systems.

• Set up new leases and maintain existing lease data in platforms like Yardi, MRI, Lucernex, or Harbor Flex, ensuring consistency and accuracy.

• Maintain and track critical dates such as lease expirations, renewals, rent commencement, termination rights, and option notices. Ensure timely alerts and escalation as needed.

• Track, monitor, and update tenant insurance compliance. Coordinate with tenants or brokers for renewal and validation of COIs.

• Monitor and track tenant-reported gross sales where applicable (especially in retail portfolios), validate against lease terms for percentage rent applicability.

• Review and process utility invoices, allocate charges as per lease terms, and prepare bill-back calculations to tenants.

• Interpret lease terms related to recoveries; assist in preparing annual reconciliation reports and respond to tenant inquiries.

• Assist in drafting estoppel certificates and Subordination, Non-Disturbance, and Attornment Agreements (SNDAs) based on lease data and client templates.

• Generate lease abstract reports, rent rolls, and custom client reports as required. Maintain audit-ready documentation and backup for all lease records.

• Conduct peer reviews of lease abstracts, support SOP updates, and identify process improvement opportunities for efficiency and accuracy.

• Other duties as assigned.

Skills Required

• Graduate/Postgraduate in Commerce, MBA Finance, CFA

• 3 to 4 years of experience

• Good knowledge of Yardi/MRI software

• To have understanding on US Real Estate industry

Additional information

We are an equal opportunity employer and ensure that no applicant is subject to less favourable treatment on the grounds of gender, gender identity, marital status, race, color, nationality, ethnicity, age, sexual orientation, socio-economic, responsibilities for dependents, physical or mental disability. Any hiring decision are made on the basis of skills, qualifications and experiences.

We measure our success as a business, not only by delivering great products and services and continually increasing our assets under administration and market share, but also by how we positively impact people, society and the planet.

For more information on our commitment to Corporate Social Responsibility (CSR)) please visit https://theapexgroup.com/csr-policy/

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Experience Level

Mid Level