Sub Contractor Management

Key Responsibilities:

Contract Lifecycle Management:

• Preparation of BOQ, review, negotiate and including subcontractors, service agreements, supply agreements, settlement agreements, NDAs and amendments, etc.
• Floating Enquires against the Civil BOQ towards the contractors in line to the available drawings/ Specification.
• Ensuring timely issuance of WO to contractors
• Review and interpret contract terms and conditions for EPC projects and provide contractual advice for internal stakeholders.
• Draft terms and conditions specific to each Project back-to-back with the main contract.
• Identify and provide lessons learned for future projects.
• Draft and issue notices and correspondences in accordance with the contract
• Ensures smooth project closure, including final payments, inspections, and warranties.
• Manage and maintain records for contractual correspondence and documents including notices, letters, amendments, changes and claims.
• Prepare and notify internal project stakeholders of key contract provisions and deliverables.
• Track and ensure adherence to contract obligations, deliverables, and milestones.

Risk and Compliance Management:

• Identify contractual risks and assist in developing risk mitigation strategies.
• Ensure adherence to company policies, regulatory requirements, and contract obligations.
• Ensures adherence to project specifications and timelines.

Change and Claims Management:

• Identify, evaluate and manage change orders, claims, and variations in accordance with the contract ensuring timely notification and proper maintenance of contemporaneous records by relevant teams.
• Preparation and submission of claims and variations, including supporting documents, to clients.
• Reviewing claims and variations documents received from subcontractors. Negotiate variations and claims with clients.

Stakeholder Coordination:

• Liaise with legal, supply chain, finance, insurance, site teams and project management teams for seamless contract execution and administration including maintaining the required insurances and bonds.
• Serve as a point of contact for client and subcontractor contractual communications.
• Contact project director on timely basis and closely follow up with project team.
• Liaise with the project teams to collect inputs for technical letter responses, claims and variations preparation.
• Liaise with clients, subcontractors, vendors, claim consultants and law firms on contractual matters.

Dispute Resolution:

• Support in resolving contractual disputes and claims with clients and subcontractors.
• Prepare and maintain proper documentation for potential disputes or arbitration proceedings.
• Provide regular reports on contract status, issues, and risks to management.

Performance Monitoring, Documentation and Reporting:

• Maintain proper records of all contractual communication and documentation.
• Prepare contract status reports, trackers, and dashboards for internal review.
• Track contract performance and deliverables.

People & Team Management (if applicable):

• Lead a team of contract engineers, providing mentorship and performance management.
• Foster a culture of accountability, excellence, and continuous improvement.
• Provide appropriate guidance and training for fresh graduates and Engineers.