Administrative Executive - Compliance and Facility Support

Admin Executive

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Admin Executive

Work Dynamics

What this job involves:

Keeping the company on the right side of the law

Do you believe that there should be zero compromise when it comes to safety?

Serving as the engine behind our company’s compliance, your top concern is to guarantee that our business functions follow all legal and ethical standards while meeting business goals. In particular, you’ll carry out the critical task of implementing compliances according to The Companies Act and other corporate laws.

Elevating our safety game

On a daily basis, you’ll find yourself dealing with alerts, inquiries and questions regarding regulatory requirements. You will need to dedicate some time ensuring proper controls are in place to safeguard the company from risks.

As the first line of regulatory defence, you will manage and conduct compliance reviews within the regulatory framework. In other words, much of your time will be spent on monitoring everything that the business does and checking each activity against business internal controls.

Sound like you? To apply you need to be:

Up to par

Are you a business-savvy degree holder with at least seven years’ work experience? We’re looking for someone well-versed in corporate laws and knows the ropes of the facility management industry.  

A standout professional

Do you have amazing documentation and admin skills? If you’re also a genius in Microsoft (i.e., Word, Excel, PowerPoint, etc.), and can shift gears from being a team player to a leader, then we want you on board!

Being on top of facilities and operations costs

Balancing the planned budget and actual costs requires extensive financial knowledge—that’s why we’re on the lookout for a billing expert who can get the job done flawlessly.

Guided by the facility manager, you’ll extend administrative and accounting support to both facility and engineering management teams. All invoices received from our vendors will also be on your watch—ensuring that they are checked, verified and authenticated based on regulatory standards.

Part of your daily checklist will be to work closely with our Client’s Accounts Payable Team to guarantee the timely receipt of payments and processing of invoices within the cut-off. You’ll also receive crucial certificates, which you will hand over to our respective vendors. In all your tasks, you should aim to meet―and even go beyond―the team’s expectations.

Keeping track of reports and project updates

This role is a great opportunity to showcase your analytical skills as you’ll be tasked to generate reports. On top of this, you’ll also take care of data needed for making cost sheets, annual budgets and quarterly business reviews. You’ll also manage all monthly financial, outsourcing and management reports to be submitted to the facilities manager. Also part of your scope is to handle other reports required by the team.

An accounting expert

Are you a commerce degree holder with three to four years’ experience in accounts and finance? Do you have a solid background in reporting procedures? Do you have a strong working knowledge of account reconciliation, financial summaries and cash flow statements?

If you said yes to all these, we’re more than happy to discuss this opportunity with you!

What we can do for you:

At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.

Apply today!

Location:

On-site –Coimbatore, TN

Scheduled Weekly Hours:

48

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.