Personal Office Assistant

Position: Personal Assistant to Real Estate Developer

We are seeking a highly organized, proactive, and trustworthy Personal Assistant to provide administrative and executive support to a Real Estate Builder. The ideal candidate will manage daily schedules, coordinate meetings, handle documentation, and assist in the smooth execution of business operations and real estate projects.

• Key Responsibilities
• Manage the builder's daily calendar, appointments, meetings, and travel arrangements.
• Coordinate with clients, architects, contractors, consultants, vendors, and government authorities.
• Prepare, organize, and maintain project files, contracts, agreements, and confidential documents.
• Handle incoming calls, emails, and correspondence professionally.
• Schedule and follow up on project meetings and maintain meeting minutes.
• Assist in preparing reports, presentations, and business correspondence.
• Monitor project timelines and follow up with internal teams to ensure deadlines are met.
• Maintain records of property documents, approvals, invoices, and payments.
• Support coordination for site visits, client meetings, and project inspections.
• Handle confidential information with discretion and professionalism.
• Perform general administrative duties and any other tasks assigned by the builder.
• Requirements
• Bachelor's degree in Business Administration, Commerce, or a related field (preferred).
• 2–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant, preferably in the real estate or construction industry.
• Excellent verbal and written communication skills.
• Strong organizational, multitasking, and time management abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Knowledge of real estate documentation and project coordination is an advantage.
• Ability to work independently, prioritize tasks, and maintain confidentiality.
• Professional appearance, positive attitude, and strong interpersonal skills.
• Willingness to travel locally for meetings or site visits when required.
• Preferred Skills
• Experience with real estate project coordination.
• Familiarity with documentation related to land, approvals, and property transactions.
• Strong follow-up and negotiation skills.
• Problem-solving ability and attention to detail.
• Ability to work in a fast-paced environment and manage multiple priorities.