HR Payroll Specialist

HR Payroll Specialist

Job (Assignment) Title:  Payroll Lead Coordinator

Function/Department:  HR/Payroll

Reports To: Manager, Payroll

POSITION SUMMARY

• Process payroll information to generate accurate and timely payments for multiple US based entities. Duties include balancing and controlling earnings and deduction totals, inspecting automated system output such as registers and standard reports, determining and correcting out-of-balance conditions. 

 

• RESPONSIBILITIES
• Accurately review and process time in the Time and Attendance system. Verification of data and manager sign off is critical.
• Process bi-weekly payroll including regular, overtime and special payments.
• Review payroll information for accuracy and propriety. Includes detailed understanding of payroll system reports. 
• Research and resolve employee questions about significant payroll issues.
• SOX compliance is Assist in the communication of payroll policies to employees. 
• Assist in the communication of payroll policies to employees. 
• Help manage the filing of payroll information for year end.
• Work with General Accounting and Human Resource teams to ensure close alignment with Financial Statements and accurate processing of individual pay.
• Lead continuous improvement initiatives for payroll processes, identifying opportunities for automation, increased efficiency, and enhanced accuracy.
• Act as a subject matter expert and point of contact for complex payroll issues, supporting internal stakeholders and mentoring junior payroll team members as needed.
• Overtime required, as needed, to meet payroll deadlines. 

QUALIFICATIONS

Minimum Job Qualifications: 

• Strong understanding of US payroll principles, laws and regulations.
• Proficiency with ADP payroll software and Oracle Time and Labor timekeeping system. 
• CertifiedUS Payroll Professional - CPP or FPC.
• Bachelor’s degree in Accounting, Business Administration, Human Resources or any relevant area.
• Excellent numerical and analytical skills.
• Problem solving abilities and strong attention to detail and accuracy.
• Ability to handle confidential information with integrity and professionalism.
• Competent communication and interpersonal skills. 
• Ability to meet deadlines.
• 5+ years of experience in payroll administration.

 

Preferred Qualifications:

• Proven experience with certified and Union payroll, processing Stock options and SOX compliance controls.

• Experience implementing new payroll systems or migrating payroll processes to share service center.

   

Experience Level

Mid Level