Secretary / Executive Assistant

Core Responsibilities

1. Board & General Meeting Management

 Facilitation: Manage the end-to-end process for Board and General Meetings

(AGM/EGM).

 Administration: Prepare agendas, collate board packs, draft minutes, and ensure high-

quality, timely documentation of all proceedings.

 Action Tracking: Serve as the central point for tracking action items and ensuring board

decisions are implemented across departments.

2. Corporate & Regulatory Compliance

 Statutory Filings: Manage timely filing of forms (e.g., ROC/MCA filings) for the

holding company and its various Special Purpose Vehicles (SPVs) typical in solar

projects.

 Regulatory Watch: Monitor changes in the Companies Act and specific energy sector

regulations (e.g., mandates from the Ministry of New and Renewable Energy or state-

level grid authorities).

 Governance Framework: Develop and maintain internal governance policies, ensuring

adherence to the Articles of Association and Shareholders’ Agreements (SHA).

3. Solar-Specific Compliance & ESG

 Project Governance: Oversee secretarial compliance for project-based SPVs. This

involves managing the incorporation, restructuring, and winding up of project entities.

 Stakeholder Liaison: Act as the bridge between the board, investors (who often have

specific reporting requirements for renewable projects), and external auditors.

4. Legal & Secretarial Audits

 Audit Readiness: Conduct periodic internal secretarial audits to identify gaps before

external audits.

 Contract Vetting: Collaborate with the legal team to vet power purchase agreements

(PPAs), EPC (Engineering, Procurement, and Construction) contracts, and joint venture

agreements to ensure corporate authorization is in order.