Back Office Executive

Job Description: Back Office Admin / Operations Coordinator

Company: Jaipur Furniture

Location: Jaipur, Rajasthan

Department: Back Office / Operations / Accounts Coordination

Job Type: Full-time

About the RoleJaipur Furniture is looking for a responsible and well-organised Back Office Admin / Operations Coordinator to handle day-to-day office operations, finance and accounts coordination, purchase order follow-ups, salary and staff records, and daily task execution.

The main responsibility of this role is to take tasks and instructions from the owner/management and ensure they are properly followed up, completed, and reported. The candidate should be proactive, disciplined, good with coordination, and capable of managing multiple daily tasks without constant reminders.

• Key ResponsibilitiesDay-to-Day OperationsTake daily tasks and instructions from the owner/management.
• Ensure assigned tasks are followed up and completed on time.
• Coordinate with factory staff, office staff, vendors, suppliers, accounts team, and management.
• Track pending work and give regular updates to the owner.
• Maintain daily records of important tasks, follow-ups, and completed work.
• Ensure smooth coordination between office and factory operations.
• Finance & Accounts CoordinationCoordinate with the accounts team for bills, payments, receipts, and pending dues.
• Maintain basic records related to expenses, purchases, salaries, and vendor payments.
• Follow up on payment approvals and pending accounts work.
• Organise bills, invoices, purchase records, and payment details.
• Assist in preparing basic financial summaries when required.
• Purchase Orders & Vendor Follow-UpPrepare and maintain purchase orders as per management instructions.
• Follow up with vendors and suppliers for material availability, pricing, delivery timelines, and pending supplies.
• Coordinate purchase requirements with factory and production teams.
• Track ordered materials and ensure timely updates to management.
• Maintain records of purchases, vendor details, and material requirements.
• Salary, Attendance & Staff RecordsMaintain salary, attendance, leave, and staff-related records.
• Coordinate with factory and showroom teams for attendance updates.
• Assist in salary calculation, deductions, advances, and payment records.
• Maintain proper documentation for staff-related matters.
• Office AdministrationHandle general back-office work and documentation.
• Maintain files, records, bills, invoices, and office data properly.
• Manage calls, WhatsApp follow-ups, and coordination messages when required.
• Ensure important information reaches the right person on time.
• Support management in daily administrative and operational work.
• Required Skills & ExperiencePrior experience in back-office operations, admin, accounts coordination, office management, or operations support.
• Basic knowledge of accounts, billing, payments, salary records, and purchase orders.
• Good follow-up and coordination skills.
• Must be organised, responsible, and detail-oriented.
• Basic computer knowledge is required.
• Working knowledge of Excel, Google Sheets, WhatsApp, email, and basic documentation.
• Ability to manage multiple tasks at the same time.
• Good communication skills in Hindi and basic English.
• Should be punctual, disciplined, and trustworthy.
• Preferred Candidate ProfileExperience in furniture, manufacturing, trading, interiors, construction, or similar business will be preferred.
• Someone who can work directly with the owner and execute daily instructions.
• Should be comfortable following up with workers, vendors, suppliers, and accounts staff.
• Should not wait for reminders and must be able to take ownership of assigned work.
• Female or male candidates both can apply.

Working Hours - 9:00 AM to 7:00 PM

Working hours may vary slightly depending on business requirements.

Salary will be based on experience, skills, and interview performance.

Interested candidates can apply with their resume and details of previous work experience. Candidates with experience in back-office operations, accounts coordination, purchase follow-up, or office administration will be preferred.