HR Admin Executive

Job Title: HR & Admin Executive

Company: Yarn Mart

Industry: Retail & Wholesale – Embroidery & Stitching Threads

Job Location: Sanganer Jaipur

Job Type: Full-Time (Work from Office)

About the Role-: We are looking for a proactive, organized, and responsible HR & Admin Executive who can independently handle recruitment, employee management, office administration, attendance, documentation, and daily operational coordination.

This is a multitasking role requiring excellent communication, discipline, problem-solving ability, and strong organizational skills.

Key Responsibilities

• Human Resource (HR)

• Recruitment & Hiring

• Post job vacancies on various hiring portals and social media platforms.
• Screen resumes and shortlist suitable candidates.
• Conduct telephonic interviews and schedule face-to-face interviews.
• Coordinate interviews with department heads.
• Complete joining formalities of selected candidates.
• Maintain a recruitment tracker and hiring reports.
• Build a database of potential candidates for future hiring.

• Employee Onboarding
• Prepare appointment letters and joining documents.
• Collect and verify employee documents.
• Maintain employee personnel files.
• Explain company policies, rules, and work culture.
• Conduct induction for new employees.

• Attendance & Leave Management
• Maintain daily attendance records.
• Manage leave applications.
• Monitor employee punctuality.
• Prepare attendance reports.
• Coordinate overtime records.

• Employee Records
• Maintain employee database.
• Update employee information regularly.
• Manage resignations, exit formalities, and full & final documentation.
• Ensure confidentiality of employee records.

• Performance & Discipline
• Monitor employee performance and behavior.
• Issue warning letters whenever required.
• Maintain disciplinary records.
• Assist management in implementing HR policies.
• Resolve employee concerns professionally.

• Administration Responsibilities

• Office Administration
• Ensure smooth day-to-day office operations.
• Maintain office discipline and cleanliness.
• Coordinate with housekeeping and maintenance staff.
• Monitor office assets and equipment.

• Stationery & Office Supplies
• Maintain stock of office stationery.
• Purchase office supplies as required.
• Maintain issue records.

• Vendor Coordination
• Coordinate with vendors and service providers.
• Handle office maintenance work.
• Follow up on AMC and repair work.

• Documentation
• Maintain HR and office files.
• Organize digital records.
• Prepare reports and official documents.

• Coordination
• Coordinate with Accounts, Sales, Warehouse, Purchase, Inventory, and Management departments.
• Follow up on pending tasks.
• Ensure timely completion of administrative activities.

• Compliance
• Maintain employee statutory documents.
• Verify KYC documents.
• Maintain employee files.
• Ensure compliance with company policies.

• Daily Responsibilities
• Employee attendance
• Recruitment follow-up
• Interview scheduling
• Office administration
• Employee documentation
• Vendor coordination
• Reporting to management
• Office discipline
• Staff coordination
• Record maintenance

• Required Skills
• Excellent communication skills
• Strong interpersonal skills
• Positive attitude
• Leadership qualities
• Multitasking ability
• Time management
• Problem-solving skills
• Good decision-making ability
• Professional behavior
• High level of confidentiality

• Computer Skills
• Generative AI
• MS Excel
• MS Word
• MS Outlook
• Google Sheets
• Google Drive
• Tally Prime (Basic Knowledge Preferred)
• HRMS Software (Preferred)

• Qualification
• Graduate in any discipline
• MBA (HR) preferred
• HR certification will be an added advantage

• Experience
• 2–5 years in HR & Administration
• Experience in recruitment is mandatory
• Experience in retail, trading, warehouse, or manufacturing industry preferred

• Preferred Candidate
• Male
• Age: 25–45 years
• Strong communication skills in Hindi & English
• Professional personality
• Self-motivated and disciplined
• Able to work independently

• Working Hours & Benefits
• Office Timing: 9:30 AM to 7:00 PM
• Lunch Break: 30 Minutes
• Weekly Off: Every Sunday
• Overtime: As per company requirement
• Sunday Working: Extra salary as per company policy
• Attendance Bonus: As per company policy
• Salary: ₹25,000–₹30,000 per month (Depending on experience and skills)

• Documents Required
• Updated Resume
• Aadhaar Card
• PAN Card
• Passport Size Photograph
• Bank Passbook/Cancelled Cheque
• Educational Certificates
• Experience Certificates (if applicable)
• Salary Slips ( 3 months )
• Bank Statement ( 3 months )
• Police Verification Certificate