Receptionist / Front Office Executive

We are seeking a professional, highly organized, and proactive Front Desk Executive & Executive Assistant to join our team. This dual-purpose role requires a unique blend of hospitality expertise and administrative precision. You will be the face of the office, managing the front desk with grace while providing high-level support to the executive team.

Key Responsibilities:

1.Front Desk & Hospitality-

• Reception Management: Serve as the first point of contact for all visitors, ensuring a warm and professional welcome.
• Communication: Handle incoming calls, redirecting them appropriately, and managing general inquiries with fluent English.
• Office Upkeep: Maintain a clean and organized reception area and oversee general office coordination.

2.Executive Assistance & Administration-

• Calendar Management: Proactively manage complex calendars using tools like Google Calendar and Calendly to coordinate meetings and ensure no conflicts arise. 

• Travel Coordination: Arrange comprehensive travel itineraries, including flights, accommodation, and transportation, using platforms such as Skyscanner, MakeMyTrip, Airbnb, and Uber. 
• Multitasking: Balance multiple priorities in a fast-paced environment, shifting between administrative tasks and executive support seamlessly.

3.Financial Administration-

• Debtor Management: Conduct professional phone calls to debtors to follow up on outstanding payments and maintain healthy accounts receivable.

Skills & Qualifications Experience:

• Industry Background: 2–3 years of experience within the Hospitality or Interior Designing industries is highly preferred.

• Proven Track Record: Experience in multitasking and executive-level support.
• Technical & Soft SkillsSoftware Proficiency: Expert use of Google Workspace (Docs, Sheets, Calendar), Calendly, and various travel booking platforms and MS Suite (Excel, Word).
• Communication: Exceptional verbal and written communication skills in English.
• Organizational Prowess: Expert-level calendar and travel management skills.
• Professionalism: Ability to handle sensitive information and interactions with debtors with tact and persistence.

What We Offer:

• A collaborative environment where your voice actually impacts the final build.

• Mentorship from industry veterans.
• Exposure to a diverse portfolio of luxury projects.
• Competitive salary and a culture that respects the creative process.