Receptionist / Front Office Executive

Core Responsibilities

Reception & Front Desk Management

• Greet visitors, determine their needs, and direct them to the appropriate person.
• Answer, screen, and forward incoming phone calls, and take accurate messages.
• Maintain a secure and clean reception area, including monitoring visitor logs and issuing badges.
• Manage incoming and outgoing mail, packages, and courier services.

Accounting & Bookkeeping Support

• Process and record daily financial transactions, including accounts payable/receivable and cash/check handling.
• Assist with basic bookkeeping tasks like managing petty cash and updating ledger entries.
• Review, verify, and input vendor invoices and customer payments into the accounting system.
• Reconcile accounts, follow up on outstanding or delinquent payments, and resolve billing discrepancies.

Administrative Duties

• Maintain office inventory, track stock levels, and order supplies as needed.
• Assist with scheduling meetings, managing conference room bookings, and making travel arrangements.
• Perform general clerical tasks such as data entry, photocopying, scanning, and filing.

Key Skills & Qualifications

• Communication: Excellent verbal and written communication skills to interact with clients and staff.
• Multitasking: Ability to manage front-desk interruptions while maintaining accurate financial records.
• Technical Skills: Proficiency in basic accounting software (e.g., Tally, QuickBooks), MS Office (Excel, Word), and general office equipment.
• Organization: High attention to detail and strong time-management skills.