HR Admin Executive

Job Title: HR & Admin Executive

Company Name : Our Quotient

Location: Tardeo Mumbai

Employment Type: Full-Time

Department: Human Resources & Administration

Job Summary

We are looking for a proactive and organized HR & Admin Executive to manage day-to-day HR, administration, and business operations. The role involves recruitment, employee lifecycle management, office administration, vendor coordination, asset management, client onboarding, travel coordination, payroll support, and maintaining accurate documentation to ensure smooth organizational operations.

Key Responsibilities

HR & Recruitment

- Coordinate job postings, candidate sourcing, screening, interview scheduling, and communication.

- Prepare offer letters and complete pre-joining and onboarding formalities.

- Maintain recruitment trackers and support hiring managers throughout the recruitment process.

Employee Lifecycle & HR Operations

- Manage onboarding, confirmations, transfers, and exit formalities.

- Maintain employee records, HRMS, and HR documentation.

- Prepare employment letters, experience letters, salary certificates, and other HR documents.

- Support HR policy implementation while ensuring confidentiality.

Employee Engagement

- Coordinate employee engagement activities, celebrations, learning, and wellness initiatives.

- Collect employee feedback and support internal HR communication.

Administration

- Manage office administration, housekeeping, maintenance, courier services, and office supplies.

- Ensure smooth day-to-day office operations and maintain administrative records.

Vendor & Asset Management

- Coordinate with vendors for operational requirements and maintain vendor records.

- Manage asset allocation, inventory, workstation readiness, and asset verification.

Lead Management & Client Onboarding

- Prepare proposals for prospective clients.

- Maintain lead trackers and follow up on proposals, approvals, and documentation.

- Coordinate client onboarding, agreements, invoices, and project handovers.

Travel, Payroll & Compliance

- Coordinate travel bookings, logistics, procurement, and reimbursements.

- Compile attendance, leave records, payroll inputs, and compliance documentation.

- Support statutory compliance and audit-related activities.

Reporting & Coordination

- Maintain HR, recruitment, administration, vendor, asset, and lead management trackers.

- Prepare periodic reports and SOP documentation.

- Coordinate with Finance, Operations, vendors, and other departments to ensure timely execution of tasks.

Skills & Requirements

- Strong communication and coordination skills.

- Good knowledge of HR processes and office administration.

- Proficiency in MS Office (Excel, Word, PowerPoint).

- Ability to manage multiple tasks and meet deadlines.

- Strong documentation, reporting, and organizational skills.

- High level of confidentiality and attention to detail.

Key Performance Indicators (KPIs)

- Timely recruitment and onboarding.

- Accurate HR documentation and HRMS updates.

- Efficient office administration and vendor coordination.

- Accurate lead tracking and client onboarding.

- Timely payroll support and compliance documentation.

- Accurate reporting, documentation, and process execution.