Receptionist / Front Office Executive

Main Responsibilities of Front Desk Executive / ReceptionistCorporate Office

• Attending and routing incoming phone calls to concerned departments/persons.
• Greeting and assisting visitors, clients, vendors, and guests professionally.
• Maintaining visitor entry records and coordinating visitor approvals.
• Managing reception area cleanliness, presentation, and hospitality.
• Handling inward and outward couriers, documents, and parcels.
• Coordinating meeting room bookings and visitor refreshments.
• Maintaining contact directories and important office numbers.
• Assisting in scheduling appointments and meetings for management.
• Coordinating with housekeeping, security, and administrative staff for smooth office operations.
• Receiving and distributing official correspondence, mails, and notices.
• Monitoring office supplies and informing admin for replenishment.
• Supporting HR/Admin team in basic coordination activities.
• Maintaining confidentiality and professional conduct at all times.
• Escalating urgent calls/messages/visitor matters to concerned personnel promptly.
• Assisting in basic data entry, record maintenance, and documentation work as assigned.

Key Skills Expected

• Good communication and interpersonal skills
• Professional appearance and etiquette
• Telephone handling skills
• Basic computer knowledge (MS Office, email handling)
• Coordination and multitasking ability
• Polite and customer-friendly behaviour