Personal Assistant - Executive Administrative Support

Personal Assistant | Business Management

Job Title: Personal Assistant
Location: Mumbai, India

Corporate Title: Analyst

Deutsche Bank Private Bank – Administration Support

You will be part of PB India Centre Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs) and Relationship Managers.

What we’ll offer you:

As part of our flexible scheme, here are just some of the benefits that you’ll enjoy

• Best in class leave policy
• Gender neutral parental leaves
• 100% reimbursement under child care assistance benefit (gender neutral)
• Flexible working arrangements
• Sponsorship for Industry relevant certifications and education
• Employee Assistance Program for you and your family members
• Comprehensive Hospitalization Insurance for you and your dependents
• Accident and Term life Insurance
• Complementary Health screening for 35 yrs. and above

Key Responsibilities: (not limited to)

Role 1

• Managing travel bookings with our travel agent (BCD) for staff travelling on business
• DB Buyer – raising invoices for payment e.g. stationary supply in office / legal fees etc
• DBlist recertification
• Accessio / ACL access – raising / amending team accesses to ACLs
• WMES – dbTiger / DbFlow / ABR / Pulse – aligning teams across various applications
• DBsrs – raising application accesses
• Liaise with IT / real estate services for any support needed by a team member
• Meeting minutes (IT meeting, corp security meeting, BRRM)
• Business Cards – physical / digitalOrg chart / staff list update
• Expenses – MDs / MHs
• Booking cars – MDs / MHs
• Marketing events / client dinners etc
• Coordinate meetings / calendar management / access management - for senior management visiting the office
• Affixing digital signatures on client communication (e.g. DIFC retag letters)
• New hires confirmation to booking centers monthly
• New joiner assistance

Role 2

• Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MDs in Germany including:
• Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, Engage and Connect sessions, Online team engagement events
• Compiling and disseminating meeting documents
• Handle travel bookings & expense claims
• Tracking infrastructure and inventory for new joiners / leavers
• Assist with opening IT support tickets and follow-ups
• Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others
• Maintain email distribution lists, Staff communications, email broadcasts
• Seat planning and floor plan updates in DB systems e.g. dbMOVE

Skills and Qualifications:

• Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors / Directors in onshore locations
• Educated to Bachelor’s degree level (Business Administration) or equivalent qualification/work ex
• A self-starter with strong analytical skills
• Excellent interpersonal & communication skills, with the ability to create presentations and reports
• Strong organisational and planning skills
• Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting)
• Knowledge of the banking and financial sectors
• For Role 2 need C1 German certification – someone who can read, write and speak German fluently.

How we’ll support you:

• Training and development to help you excel in your career
• Flexible working to assist you balance your personal priorities
• Coaching and support from experts in your team
• A culture of continuous learning to aid progression
• A range of flexible benefits that you can tailor to suit your needs

About us and our teams

Please visit our company website for further information:

https://www.db.com/company/company.htm

We strive for a culture in which we are empowered to excel together every day. This includes acting responsibly, thinking commercially, taking initiative and working collaboratively.

Together we share and celebrate the successes of our people. Together we are Deutsche Bank Group.

We welcome applications from all people and promote a positive, fair and inclusive work environment.